Assistant To The Vp Of Product Management

At DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Closing Date: 9th June 2023
Snapshot
We are seeking an Assistant to support the VP of Product Management, who can strategically manage the day-to-day operational needs and support on projects & initiatives to help drive the team & company’s priorities. This role would suit someone who thrives in a fast-paced, changeable environment and enjoys working as part of a team.
About Us
We’re a dedicated scientific community, committed to “solving intelligence” and ensuring our technology is used for widespread public benefit.
We’ve built a supportive and inclusive environment where collaboration is encouraged and learning is shared freely. We don’t set limits based on what others think is possible or impossible. We drive ourselves and inspire each other to push boundaries and achieve ambitious goals.
We constantly iterate on our workplace experience with the goal of ensuring it encourages a balanced life. From excellent office facilities through to extensive manager support, we strive to support our people and their needs as effectively as possible.
Our list of benefits is extensive, and we’re happy to discuss this further throughout the interview process!
The Role
Key responsibilities:

• Act as a point of contact for the VP and team, dealing with incoming requests, requiring heavy email correspondence.
• Collate and prepare a daily briefing document for the VP, tracking actions and outputs.
• Strategically and proactively manage a very complex and ever-changing calendar of meetings, conference calls, interviews appointments, across numerous time zones and different office locations.
• Meeting support - circulating agendas, capturing notes and ensuring actions are followed up on and are completed. Ensure meeting roles, agendas and briefing documentation are in place for each meeting.
• Understanding of the key stakeholders; build and maintain effective working relationships across the whole organisation.
• Organise and execute internal and external events for business and team events e.g. off-sites, lunches, talks, seminars, visitors.
• Arrange frequent domestic and international travel for meetings, international office visits and speaking engagements e.g. hotel reservations, flight check-in, visas, detailed travel itineraries and overseas transport.
• Partner on key strategic projects with the wider team and wider stakeholders.
• Draft and send out team communications.
• Develop a strong working relationship with the VP: thinking ahead, handling priorities, anticipating needs and future challenges, proposing solutions to enable effective decision-making.
• Financial administration e.g. compile expense claims, approve purchase order requests, contract creation, reimbursements, etc.
• Supporting with operational tasks and processes; suggesting ideas for continuous improvement to increase efficiencies

About You
You are resilient, with experience supporting C-Suite or Senior Executives experienced in a fast-paced environment. You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.

• Passionate about supporting and enabling others, motivated by Leader support.
• Can adapt quickly to changing demands and embrace ambiguity
• Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
• Proactively seek out time-saving solutions and tools .
• Solid communicator and active listener; you exhibit a high EQ.
• Able to build relationships across teams and foster trust.
• Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
• Experience with Google Suite is preferable but not crucial.
• Collaborative and thrives in a team environment.
• Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
• Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.

Please include a cover letter when applying and tell us how you can make a difference to our team.
Competitive salary applies.