Executive Assistant To Vp

Company
Qualcomm Technologies, Inc.
Job Area
Administration Group, Administration Group > Administrative Support
General Summary
We are looking for an executive assistant who has a positive attitude, is flexible, self-motivated and eager to support the VP along with their San Diego team. The candidate should maintain an elevated level of professionalism, capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. Must be able to maintain a high level of confidentiality. The candidate will manage daily calendars, keep teams informed with new changes, prepare complex travel arrangements, and complete travel expenses. The candidate will be working with external vendors; interact with visitors; meeting deadlines; being responsive and results oriented; problem solving; communicating effectively and professionally all levels of employees and external contacts is a must. You will also need to attend meetings and participate in topics, capture action items and publish notes. This job also requires a person who is reliable, pays attention to details, and overall has good work ethics.

• This role requires you to be on-site daily.

Responsibilities

• Attend meetings to participate in topics, capture action items and publish
• Help with projects as needed
• Responds to inquiries from company executives, internal stakeholders, and external contacts
• Anticipates the needs of the VP and acts to carry out day-to-day tasks, and on routine issues
• Organizes and coordinates internal and external meetings; manages detailed logistics as necessary
• Coordinates activities between departments and outside parties
• Organizes team events or luncheons including budgeting, vendor selection, and vendor management
• Operates with little oversight to perform required responsibilities
• Creates travel plans and itineraries, chooses travel accommodations within budgetary constraint
• Generally works on problems of diverse scope and complexity
• Writes, tracks and maintains complex correspondence in support of the executive
• Manages calendar and appointments, resolves scheduling conflicts coordinating with attendees
• Manages expense reporting process for the executive and leadership team members Manages and maintains executive level contacts inside and outside of company
• Include obtaining foreign visas and other travel document requirements.
• Develops processes to prioritize activities, proactively initiate tasks, and oversee items to completion

Minimum Qualifications

• Knowledge of Outlook, Word, Excel & PowerPoint, modern shared file services (SharePoint, MS Teams, OneDrive, Rosetta, etc.).
• Minimum 2 years experience in managing calendar, travel, expense reporting, and event logistics for executive/VP-level staff.
• Demonstrated expertise in writing and verbal communications suitable for executive-level interactions.
• Minimum 7 years experience in administrative support.

Minimum Education Requirements

• High School Diploma or equivalent

Preferred Education Requirements

• Bachelors degree in Administration, communications or related field.

Although this role has some expected minor physical activity, this should not deter otherwise qualified applicants from applying. If you are an individual with a physical or mental disability and need an accommodation during the application/hiring process, please call Qualcomm’s toll-free number found here for assistance. Qualcomm will provide reasonable accommodations, upon request, to support individuals with disabilities as part of our ongoing efforts to create an accessible workplace.
Qualcomm is an equal opportunity employer and supports workforce diversity.
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
Pay Range
$34.49 - $51.73
The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer!
If you would like more information about this role, please contact Qualcomm Careers.