Assistant, Operations And Procurement

Who We Are

Clean Power Alliance (CPA) is Southern California’s locally operated not-for-profit default electricity provider for 32 communities within Los Angeles and Ventura counties and the 4th largest electricity provider in the State of California. We provide clean renewable energy at competitive rates to over three million residents and businesses through approximately one million customer accounts.

What You’ll Do

CPA seeks an experienced, detailed-oriented, and enthusiastic professional to join our growing team as Operations and Procurement Assistant. This position will have responsibility for a wide range of matters to support CPA's Chief Operating Officer (COO) with a variety of administrative tasks as well as supporting CPA’s sourcing and procurement activities.

The Procurement and Operations Assistant plays a key role in supporting the COO on a day-to-day basis. This includes both routine administrative functions as well as a variety of non-routine duties requiring complex and highly responsible administrative duties with sound judgment, discretion, confidentiality, and tact. The Operations and Procurement Assistant also assists CPA’s sourcing and procurement function with supplier outreach and diversity, equity, and inclusion initiatives.

Who You’ll Work With

The Operations and Procurement Assistant reports to the Chief Operating Officer and will work closely with the Strategic Sourcing Manager to support procurement and sourcing activities. In addition, the Assistant will work with a wide variety of internal and external stakeholders to conduct various job responsibilities.

Commitment to Diversity

At CPA, we value diversity and are committed to creating an inclusive environment for all employees. We represent a diverse customer base and intend to hire employees that reflect our communities. Clean Power Alliance provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Culture

CPA fosters a culture of open communication, responsibility, intellectual curiosity, and exceptional judgment. As a small team that has quickly built the largest Community Choice Aggregation program in the country, high levels of trust, collaboration, and mission alignment are key factors in success. We value fact-based creativity in our work, accountability with our stakeholders, and promote ethical engagement and diversity with our brand.

Successful Candidates Must Demonstrate the Following Abilities:

• Work well on diverse teams and be highly collaborative
• Have strong analytical skills and attention to detail
• Handle multiple priorities to meet deadlines and escalate key issues
• Have a strong work ethic and be comfortable taking initiative/working in a fast paced, start-up environment
• Have good communication skills

Duties And Responsibilities

• General Office Support: Work with other administrative staff to order food, book meeting rooms, ensure proper audio-visual support, organize staff meetings and other staff functions, greet external guests of the COO, troubleshoot issues and when appropriate, suggest more efficient operations or procedures.
• Diversity Equity, and Inclusion (DEI): Work with the DEI team on external DEI initiatives, including coordinating registration activities with the Supplier Clearinghouse and tracking data surrounding contracting with diverse suppliers and small/local businesses
• Administrative Support: maintain COO’s calendar; screen telephone calls and appointment requests; book travel arrangements and manage any changes; prepare expense reports; assist COO in the development and organization of materials, including document production, editing or proofing, and/or collection of information from staff or from external sources (e.g., internet search, calling public agencies or public agencies’ website, etc.); proactively prepare routine correspondence and follow-up correspondence; gather and analyze information required for administrative reporting; support other executives, as needed.
• Supplier Outreach: Coordinate a high volume of communication with external suppliers and other agencies in order to support the expansion of CPA’s supplier pipeline. Track outreach results and follow up activities. Generate regular reports highlighting outreach progress
• Project Coordination: Support diverse special projects as needed, from planning stage through close-out, including regulatory reporting activities.
• Other duties as assigned.

Requirements

• Excellent organizational, verbal and written communications, and analytical skills
• Strong project management skills
• Ability to perform in dynamic work environment
• Have curiosity and desire to learn
• Proficiency in MS Office and in particular Outlook, Excel, Word and PowerPoint
• High attention to detail with strong organizational skills

Qualifications

• Experience working in a public contracting and procurement setting, including experience identifying and evaluating suppliers and their capabilities, as well as reviewing contracts and extracting contract terms and data for analysis (preferred)
• Experience using customer relationship management (CRM) and/or contract lifecycle management (CLM) platforms for workflow management and reporting (preferred)
• Experience supporting senior executives with complex administrative needs in a fast-paced setting (required)
• Candidates must have at least 5 years of administrative support experience.

Work Location

This position is a Hybrid role and requires attendance in our downtown Los Angeles office 2- 3 days per week on days determined by CPA, with work location on the remaining days either in office or remote. This includes an enhanced transportation allowance. This role also requires in-person attendance at organization or team-wide events 3 times per year for 3-5 days per event. CPA’s office hours are 8:30am-5:30pm PST

Benefits

The salary range for this position is $98,426- $141,733 with exact compensation to be determined by Clean Power Alliance, dependent on experience. Benefits include health care, a 401(k)-like match program, paid vacation, and sick leave. This is not a civil service position; however, all CPA employees are required to submit a Statement of Economic Interests form, also known as the Form 700.