Procurement Operations Specialist / Purchasing Specialist

Local candidates only

This is more of an Procurement operation role

Onsite role

• Support with invoicing issue and overall customer service
• Multitasking
• Assist with contract request.
• Project support exp needed.
• Associates degree will work
• Independent and self-leading.
• Travel can be anywhere within US (travel expense will be reimbursed by the client
• 50% data entry and remaining is problem solving.
• 2 yrs exp in procurement
• Procurement support role
• Bachelor’s degree is a nice to have.
• Not a contract support or negotiation role
• 1 year role with possibility of extension

Role

As the Operation Support Specialist, you will report to the Associate Director of Operations and serve as crucial support for contract management and process improvement for Allergan Data Labs (ADL).

• He/She will be responsible for the overall procurement activities and adherence to policies, procedures, and controls.
• This multifaceted position requires a candidate with excellent communications skills, who is self-motivated, detailed, and results-oriented; able to manage schedule and work independently to support procurement and operations functions.
• He/she will be responsible for submitting and managing contracts request, resolving vendor payment disputes, managing interpersonal relationships and communication, and investigating/following up on vendor issues.

Responsibilities:

Under the Operations Support Manager’s supervision, the Operations Support Specialists' primary focus but not limited to, is managing contracts request, resolving vendor payment disputes, managing interpersonal relationships and communication, and investigating/following up on vendor issues.

• Support Business Teams with an ad-hoc request
• Perform other duties and responsibilities as needed by the ADL Leadership
• Work with Accounts Payables and BuySmart Concierge Team to resolve invoice & purchase order issues
• Submission of new contract request through Client Buy Smart Tool
• Review contract-related backup documentation to ensure completeness, accuracy, and compliance.
• Helps improve the contracting process by taking a step back, analyzing the process, identifying the bottlenecks, quantifying the issue, recommending solutions, and implementing them
• Liaison between the Business team, BuySmart Concierge & Procurement
• Tracks and manages status and identifies risks to achieving project timeline
• Update the ADL internal websites with Procurement, Finance, Legal, and IT policies and procedures.

Job Qualifications:

Minimum qualifications:

• Ability to thrive under pressure
• Procurement experience or understanding of the fundamentals of Procure to Pay
• Excellent verbal and written communication, personnel management skills, and ability to establish and maintain good rapport with people at all levels of the organization
• Expertise in Microsoft and Google suites of products
• Exceptional attention to detail while prioritizing tasks, ability to multi-task, respond effectively to time-sensitive inquiries and be proactive in the procurement process
• Responsible for providing procurement process training, guidance, and direction to the team

Preferred qualifications:

• ? Strong problem-solving, multi-tasking, and analytical skill
• ? Bachelor's degree in marketing or a related field of study
• ? 2+ years of experience in Procurement.
• ? The ability to work efficiently both independently and in fast-paced, collaborative team environments

Core Job Posting Data:

Description Details

Are you open to look at candidates willing to relocate? no

What are the top 3-5 skills requirements should this person have?

• Procurement experience or understanding of the fundamentals of Procure to Pay, contract management
• Exceptional attention to detail while prioritizing tasks, ability to multi-task, respond effectively to time-sensitive inquiries and be proactive in the procurement process
• Strong Problem Skills
• Work independently
• Ability to thrive under pressure

What are the top 3-5 skills requirements that would be nice to have-but not required?

• Procurement back ground

Work Schedule (Define days,# of hours)/ Is Overtime offered or required?

• If yes, how many hours, what impact to scheduled working hours? 8 hours, 8-5 PST, M-F

Does this position offer the ability to work remotely on a regular basis or is it an on-site role?

• If remote opportunity exists, what are the options (i.e. 1 day remote, 4 days on-site) Hybrid based performance (1-2 days remote)

Will there be Domestic and/or International Travel? Domestic/ Varies10-20%

Is this position open as a FTE or Professional Services?

• For external candidate, there is possibility of transitioning to FTE based on performance and budget.

Do you have any suppliers that you are currently engaged and recruiting on this role? no

If yes, How long has the role been posted with these other buying channels? What are the challenges you are seeing?