Administrative Officer, General Assembly And Human Rights (Ukmis)

The British Government’s Mission to the United Nations in New York (UKMIS) has an exciting opportunity for an enthusiastic and driven individual to provide administrative support to the General Assembly and Human Rights (GAHR) section and act as Executive Assistant to the General Assembly Ambassador. The jobholder will work in an exciting team across the General Assembly and Human Rights teams. These teams sit at the heart of the UK Mission’s effort to manage United Nations General Assembly affairs and advance human rights objectives in the UN General Assembly’s Third Committee.
The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment working alongside UK diplomats, armed forces personnel and other country based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.

The ideal candidate must have a can-do attitude. They will be an enthusiastic and flexible team player, able to deliver results quickly and accurately with great attention to detail, and be able to shift priorities swiftly to a variety of different tasks.
Strong written communication skills are required. For the right candidate, there will opportunities to develop policy skills and an understanding of diplomacy and multilateral work, including, time allowing, direct experience.

Roles and responsibilities:

Over the course of the year will include:

• Assisting with incoming visits, including by UK Ministers, senior officials and UK election candidates, by setting up programmes, organising logistics and arranging catering.
• Providing support for wider team business, particularly during busy times of year.
• Office management for UKMIS sections: budget planning and monitoring, managing stationery and other office supplies.
• Providing administrative and organisational support in the run-up to and during the UN General Assembly High-Level Week in September and 3rd Committee session in October/November.
• Support the GA Ambassador through diary management and assisting with tasks where required, including basic secretarial support. Provide support to other senior UKMIS staff where needed to cover leave/absences.
• Covering for the other members of the UKMIS Administrative Team as necessary; including some flexible hours.
• Providing administrative support to the GA and Human Rights team including: information management, compiling briefing, part managing UK Mission shared inbox and incoming correspondence, issuing note verbales, arranging official travel (flights, visas, etc.), photocopying, shredding, arranging meetings and Mission events (including issuing invitations, issuing official communications between Missions, co-ordinating replies, booking refreshments etc.).
• Additional duties, tasks, and/or projects as assigned.

• Previous work experience in a relevant field;
• Track record of organisational skills, including managing multiple tasks and strong attention to detail;
• Keen and flexible team player, ready to help out all colleagues and sections when they need it;
• Excellent written and oral communication skills;

Language requirements:

Language: English

Level of language required: Fluent (written and oral)

Please note: Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.

• A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.

• Experience of work in public service
• Knowledge of the UN system and its work
• Familiarity with the UK Government

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

The British Embassy and its US Network embraces hybrid working, allowing its staff to typically work from home 2 or 3 times a week. We are an organization that also recognises the critical value of teamwork and we embrace and endorse collaboration by ensuring that all staff attend the office flexibly yet regularly.
Normal working hours are 9:00am - 5:30pm. While the UN schedule can be demanding and occasionally inflexible, the Mission’s leadership is committed to doing all it can to improve the work/life balance of its staff, and encourages flexible working when possible.
The Mission is committed to building a diverse environment and prides itself on upholding the principles of diversity and inclusion and providing equal opportunities for all.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6-12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Internal candidates must inform their supervisor before they apply to a different position.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.