Flight Schedule Coordinator Jobs

Overview
PepsiCo Aviation is an established corporate flight department that operates worldwide. As a member of our Scheduling Team, you'll play a key role in scheduling and coordinating executive travel, and work closely with our pilots, technicians and administrative staff to deliver world-class service to our customers. If you have aircraft scheduling experience, and enjoy working in a fast-paced environment, this could be a great opportunity.
Responsibilities

• Answers the scheduling phone line and responds to requests for use of PepsiCo aircraft.
• Flight-follow aircraft and coordinate changes in the itinerary or passenger manifest with the crew and others, as required.
• Conducts pre-departure briefing for crewmembers and ensures they have a current package of trip documents
• Tracks the weather daily as it relates to the flight schedule and formulates contingency plans for mechanical and weather delays.
• Ensures that passengers have current passports, visas, and other personal documents required for international travel,
• Assist requesters with trip planning to make efficient use of time and resources. Handle any trip changes and issues that may arise.
• Assists in preparing reports of division use for management summaries and period charge backs.
• Arranges landing and departure slots at required airports
• Work closely with Manager of Flight Operations and Manager of Maintenance to schedule and coordinate use of PepsiCo aircraft and crews to support high-priority travel for Company executives.
• Provide on-call scheduling support when assigned to stand-by duty during non-business hours, weekends, and holidays.
• Time permitting, may arrange hotel reservations, ground transportation, and/or airline reservations for PepsiCo employees.
• Notifies the Manager of Flight Scheduling, the base Manager of Flight Operations, and the Director of Aviation of all requests for international travel, non-business (personal) travel, or potential use of charter aircraft.
• Records and updates all available information regarding a trip request in the computer scheduling system.

Duties:

• Coordinates with the base Manager of Aircraft Maintenance to provide an aircraft that is suitable for the intended trip.
• Records completed trip information in the computer scheduling system and generates reports for distribution and required files.
• Posts the aircraft and crew schedule and updates it as soon as changes become known.
• If Aviation resources are not available to support a trip, works with the requester to explore alternative dates and/or times, or to determine if charter service is a suitable option. If requested, gets charter quotes and assists with booking.
• Coordinates with the Manager of Flight Operations to provide crewmembers for the intended trip.
• When a trip is confirmed, works with the requester and/or passengers to finalize the itinerary, passenger list, catering and other service requests.
• Coordinates enroute changes in the itinerary and passenger manifest. Determines how changes may affect other scheduled events and notify the appropriate managers.
• Conducts flight following of PepsiCo aircraft and informs others of the aircraft position and status.
• If the request conflicts with another request, refers to the PepsiCo Aircraft Users Prioritization and Authorization Listing to determine which trip can be supported.
• Provides ongoing liaison with executive assistants regarding daily flight activity, as well as policies and limitations of aircraft and crews that could affect service.

Compensation and Benefits:

• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan
• The expected compensation range for this position is between $55,400 - $92,000 based on a full-time schedule
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary

Qualifications

• Two years experience of direct interaction with travel coordinators - preferably dealing with top-level executives.
• High school diploma required
• Two years of aircraft scheduling/dispatch experience.
• Proficiency in people skills when interacting with others, both inside and outside the department.
• Ability to communicate well with others-both conversationally, and in writing.
• Two years experience using a computer flight scheduling and records-keeping system, demonstrating a thorough understanding of its use.
• Demonstrates a comprehensive knowledge of the PepsiCo Aviation Department Policies and Procedures Manual, CFRs, and other regulations applicable to the aviation environment.
• Experience with international trip planning (desired).

Covid-19 vaccination may be a condition of employment dependent on role and location. For specific information, please discuss role requirements with the recruiter.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity
If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.
Please view our Pay Transparency Statement