Administrative Assistant To The Evp Of Sales & Marketing

The Brand:

Nudestix is a global fast growing, entrepreneurial color cosmetics brand founded by beauty

veteran Jenny Frankel and her two daughters, Taylor and Ally Frankel. Nudestix offers a

collection of easy-to-apply, no fuss multipurpose Stix in nude shades. The brand’s motto “go

nude but better” emphasizes the “less is more” philosophy of using makeup to enhance

one’s unique beauty rather than covering it up.

At Nudestix, we believe in a natural look is a perfect fit for any face. We’re all born with our

own unique look, so why cover it up with tons of makeup? A touch of color here and there is

enough to bring out our finest features, so out with the crazy big collection and in with our

minimalist makeup Stix for face, eyes and lips. In 2020, Nudestix launched Nudeskin; clean,

simple, vegan powered skincare for nude-faced confidence.

A few of Nudestix Accolades...

• 2021: LinkedIn Top Start-ups: The 15 companies on the Rise
• Over 20 global product awards
• Best New Indie Beauty Brand 2015
• WWD Best Prestige Beauty Brand 2015 CEW
• Forbes: Top 30 under 30 nomination

The Opportunity

The Administrative Assistant to the Executive Vice President of Sales is a crucial and multifaceted position. You will provide administrative and comprehensive support to a high-level executive in the sales and marketing department for a leading global beauty brand, partnered with leading global beauty retailers; a fast-growing Top 15 companies on the rise. This remote role, although ideally located within California, serves as a key liaison between the Executive Vice President (EVP) and various internal and external stakeholders, helping to streamline communication, coordinate projects in liaison with cross-functional departments, manage administrative tasks, and ensure the smooth functioning of the EVP's office.

What You’ll Do

Administrative Support

• Complete critical aspects of deliverables with a hands-on approach that facilitates the EVPs ability to effectively lead their teams and departments.
• Manage, filter, and prioritize incoming correspondence, emails, and phone calls; draft and proofread emails, letters and other correspondence on behalf of the EVP, handle sensitive information and ensure it is handled in a discreet and professional fashion.
• Manage the EVP's schedule; coordinating appointments, arranging meetings, and organizing travel arrangements. Ensure meetings and appointments are well-coordinated, resolve scheduling conflicts, and send out meeting invitations.
• Ensure the EVP is well-informed of upcoming commitments and responsibilities and ensure information flow happens in a timely and accurate manner.

Project Coordination and Communication

• Draft and proofread sensitive and confidential communications, personal correspondences, acknowledgement letters, and business documents while maintaining a high-level of confidentiality and exercising professional discretion
• Suggest and determine appropriate courses of action, referrals and/or responses to incoming concerns and issues with tact
• Conduct research, collect data and prepare reports to aid in decision-making. Assist with tracking project milestones and deliverables and coordinate cross-functional teams.
• Act as trusted liaison between the EVP’s office and internal departments, demonstrating leadership to maintain creditability, trust and support with Senior Management
• Work with cross-functional teams such as the Sales and Marketing teams to support with programs and marketing collateral for events, trainings and more.
• Prepare reports, presentations, and other documents such as meeting preparations materials and meeting minutes and provide follow-ups and distribute materials to cross-functional teams
• Maintain an organized and succinct filing system

Who You Are

• Expert level written and verbal communication skills
• Flexible office working hours*
• Resourceful team-player with the ability to be effective independently
• Professional growth opportunities
• Comprehensive health benefits for individual and family plans
• Vacation PTO
• Company social events & sports teams*
• Ability to prioritize conflicting deadlines and projects, handle matters expeditiously, proactively and with proper follow-through
• F&F employee discounts
• Health Insurance allowance
• Why Work With Us
• Strong interpersonal skills and ability to build relationships with senior leaders and upper management
• Demonstrated proactive approach to problem-solving with a strong ability to make appropriate decisions in a timely manner
• Bachelor’s degree in business administration, communications or related field
• Annual free product allowance
• 2-5 years’ experience supporting executive leadership or upper management in an administrative capacity
• Hybrid WFH role*
• Casual dress code
• Training and education reimbursement opportunities
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel) Adobe Acrobat, and Social Media platforms
• Wellness and physical fitness allowance
• Annual Health and Flex PTO

*subject to change & approvals may be required

Hiring Practices

Nudestix is an equal opportunity employer committed to nurturing an inclusive and accessible environment. We are dedicated to building a team that reflects the diversity of the community in which we live, including those with disabilities. Should you require accommodation or support in any aspect of our recruitment and selection process, we will work with you to meet your needs.

If this job description resonates with you, we strongly encourage you to apply even if you don’t meet all the skills and qualifications. We’re happy to review all possible candidates and see what you bring to the table! Please submit your application to [email protected].