Assistant Jobs

We are looking for a passionate, driven, and posititve assistant who is highly organized and eager to join a small but very creative team. If you have experience in casting and production work and love seeing a vision come to life thru flawless entertainment, we want you on our team!

Artists Creating Entertainment is a sought after talent booking agency for immersive experiences in the event industry. We work with brands, movie premiers, corporate clients and many more to bring the experience to life with engaging live performers, actors, dancers, musicians, and costume and design. We push the boundaries of creativity and innovation. For 8 years we have embraced a bold, visionary spirit that inspires our team daily. We live in the present and set our sights on owning the future of the experience.

Job description

• Quick to learn and understand a new process especially with AI apps to make processes more effecient
• Maintaining up-to-date knowledge of industry trends and best practices.
• When events aren't busy, reaching out to new clients and cleaning proesses to make for a smoother system.
• Assist in preparing agendas and having a pulse on our small team. Attend and take minutes during meetings, track action items, and follow up on outstanding tasks.
• Assist Account Executive with client calls and accounts and deliver exceptional client services. Knowledge of pricing and creative ideas to send clients quotes.
• Liaising with other departments and teams to ensure that brand needs are met and issues are addressed in a timely and efficient manner.
• Managing the company calendar, including making appointments and prioritizing the most sensitive matters
• Support talent management by finding top acts for client needs and keeping all talent records up to date.Set up weekly in-person auditions
• Managing client files and databases, ensuring accuracy and completeness of information.
• Support for coordinating projects, ensuring smooth workflows, and assisting with administrative tasks related to production logistics, scheduling, and documentation.

Requirements

• Adaptability: Able to work in a fast-paced environment, handling multiple tasks and changing priorities as needed, and self-starter.
• Organizational skills: Strong organizational skills are critical as you will be responsible for managing multiple accounts and tasks simultaneously.
• Communication skills: Excellent written and verbal communication skills are essential as they will be communicating with clients, internal team, and talent/vendors.
• Time management: Effective time management skills are essential as you will need to prioritize tasks and meet deadlines consistently.
• Computer skills: Familiar or quick to learn: Canva, Google Docs, CRM's, and open to learn other softwares to create a streamlined effecient system.
• Must own a fast working laptop, have a vehicle, and a working phone, and be LA Based.
• Develop a deep understanding of client’s culture, processes, business and structure to serve them effectively, and proactively offer solutions and experiential opportunities for the brand
• Customer service skills: Excellent customer service skills to interact with clients, resolve issues, and build and maintain relationships with them.
• Detail-oriented: Must be detail-oriented and able to maintain accurate records of client information and account activity.