Executive Assistant To The President

TITLE: Executive Assistant to the President

POSITION TYPE: Full Time, Exempt

COMPANY: Sharks Sports and Entertainment

LOCATION: San Jose, California

REPORTS TO: President

POSTING DATED: April 24, 2023

Summary

Born in 1991, Sharks Sports and Entertainment (“SSE”) has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non- profit Sharks Foundation.

We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward- thinking, and inclusive environment in sports and entertainment.

We live, work, and innovate by a set of Pioneering Principles:

T – Team success is more important than individual success

E – Exceptional experience is non-negotiable in everything we do

A – Appreciate others for their diversity and opinions

M – More risk leads to more rewards and expands our comfort zones

T – Trust that all teammates have the best intentions

E – Empower all teammates to make informed decisions

A – Always say what you really mean and do what you say

L – Lead by showing the respect to others you expect from them

We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.

Position Overview

The Executive Assistant is responsible for providing proactive, accurate, and effective support to the President and the Executive function. The Executive Assistant is a supportive force who empowers our executives and streamlines information flow. The ideal candidate will be a highly-organized problem solver with exceptional communication skills and meticulous attention to detail. The role is expected to be primarily on-site with an opportunity for hybrid work.

Essential Duties and Responsibilities

• Manage League-related administrative responsibilities, including keeping key contacts’ information up to date, “filling” communications and memos, etc.
• Serve as primary administrative and logistics SSE liaison to ownership (for event days and non-event days)
• Provide administrative and office support for the executive function, including managing the executive budget
• Attend leadership meetings to take minutes and ensure timely follow up of action items
• Travel to away games and/or other events to support the President and ownership as necessary
• Manage the President’s expense reimbursement and travel logistics and activities, including accommodations, transportation, and other expenses
• Manage professional and personal scheduling for the President, including agendas, email, phone calls, client management, and other SSE logistics
• Support organizational-wide meetings (i.e., monthly Team Teal meetings), events and/or communications
• Organize executive communications and plan executive-related events, both internal and off-site
• Other duties as assigned
• Serve as “white glove” VIP concierge for Sharks VIPs (including ownership, government officials, key partners/members, and guests of ownership, etc.)
• Coordinate complex scheduling and calendar management, as well as content and flow of information to executives, and serve as primary lead on Team Teal Organization Calendar management
• Maintain professionalism and strict confidentiality with all materials

Minimum Qualifications

• Experience in developing internal processes
• Ability to work occasional extended hours including nights, weekends, holidays.
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to maintain confidentiality of proprietary information related to SSE, its affiliates and ownership
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Familiarity with SAP products preferred
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Excellent written and verbal communication skills
• 5+ years of experience in an administrative role reporting directly to upper management, with specific experience in managing budgets and expenses

Physical Requirements

• Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
• Ability to bend at the waist, reach overhead and lift up to 40 lbs. with or without accommodation
• Communicate via phone and email with a variety of individuals
• Ability to sit, stand and utilize a computer for extended periods of time

At this time, all SSE employees must be fully vaccinated against COVID-19 prior to working onsite at any SSE facility, unless the individual is able to telework or is otherwise eligible for an exemption in accordance with applicable law. If on-site services are to be performed, SSE will require you to certify your vaccination status as part of the onboarding process

What We Offer

• Pretax Transportation Benefit
• Complimentary or discounted sports and concert tickets
• Unlimited Paid Time Off
• Other League & partner discounts
• Potential for flexible scheduling and telework opportunities This position is not eligible for U.S. work authorization sponsorship
• Competitive compensation (base salary and variable incentive plan)
• 401K (pre-tax and Roth options)
• An inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry
• Minimum of 10 Paid Holidays and Wellness Days per year
• Medical/Dental/Vision/Flexible Spending Accounts (all LGBTQ+ friendly)
• Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking

Pay Range

The base salary range for this role is $100,000-125,000 per year

Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.

Our Commitment to Diversity, Inclusion & Belonging

Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications – in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

Equal Opportunity Employer

Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans’ status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies

SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE’s HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.