Administrative Assistant Ii- Remote ($24.00 - $25.00 / Hour)

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Job Summary

Title: Administrative Assistant II/Dealer Filing Coordinator

Location: 100% remote that can work in CENTRAL time zone

Duration: 12+ month w2 contract with possibility of extension

Shift: M-F 8-5 CST

We are seeking a detail-oriented and analytical individual to join our team as a Dealer Filing Coordinator. The ideal candidate will have experience in collecting, compiling, and analyzing data to create periodic reports for Marketing, Sales, or National Accounts utilization. They will also be familiar with SEC and FINRA regulations and have excellent customer service skills to provide internal associates and external firms with basic research and issue resolution.

For immediate review and consideration, please email me your most recent resume to [email protected]

location: Irvine, California

job type: Contract

salary: $24 - 25 per hour

work hours: 8am to 5pm

education: Bachelors

Responsibilities

SEC, FINRA, Workfront, Confluence, Teams, Seismic, 4U Platform, Project management,

Job Duties -- Coordinate and manage both external and internal dealer filing submissions.

• Attend 4U Platform LLC meetings and work with key stakeholders from XC and FC firms for dealer filing prioritization.
• Run, filter, and/or deliver dealer filing reports: Active/new requests, Obsoleted report, and Expiring report. Work as needed on report requests from key stakeholders including Workfront and 4U reports.
• Develop presentations that clearly and concisely convey dealer filing information and status.
• Work closely with marketing, sales, and national accounts departments to ensure smooth communication and coordination.
• Work with audience managers other firms for change requests.
• Provide customer service to internal associates and external firms by doing basic research, answering questions, and resolving issues.
• Collect, compile, and analyze moderately complex data and information for inclusion in reports and presentations.
• Track and maintain reports ensuring accuracy and integrity of records.
• Analyze information and create periodic reports for Marketing, Sales, or National Accounts utilization.

Job Requirements -- Bachelor's Degree

• Ability to provide accurate and direct practical advice in a timely fashion, as well as possessing strong communication skills (both written and verbal)
• Focus on specific personal and team goals and demonstrate a sense of personal growth, accountability, and urgency for achieving results
• Experience with project management and leading meetings with multiple stakeholders.
• Strong knowledge of regulatory requirements such as SEC, FINRA
• Demonstrated ability to execute projects/initiatives in a focused and highly tactical manner
• Able to work independently and take ownership of tasks and projects.
• Experience collaborating with a broader teams and interacting with senior management
• Familiar with core tools, such as Workfront, Confluence, Teams, Seismic, 4U Platform.
• Ability to multitask and strong organizational skills

Desired Skills & Experience -- Ability to flourish in a challenging, fast-paced, and professional environment with frequent shifts in priorities as business needs dictate

• Strong attention to detail and ability to identify errors or inconsistencies in data.
• Proficiency with Microsoft Excel and other data analysis tools.
• Excellent organizational and time management skills.
• Experience working in the financial services industry
• Ability to learn new tools and software quickly and efficiently.
• Strong interpersonal skills and ability to work well with others as part of a team.

Qualifications

• Education: Bachelors
• Experience level: Experienced
• Minimum 2 years of experience

Skills

• Administrative (2 years of experience is required)
• Administrative

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your applicatio