Administrative And Program Assistant

Broadway BrianHR Manager at Mid Atlantic Interpreting Group Inc

Position Title:Administrative and Program Assistant

FLSA Status:Non-Exempt Full-Time

Mission

Our mission is simple. We believe that all individuals deserve a fulfilling employment experience. At MAIG we strive to ensure all persons have an equal opportunity to thrive in the workplace. Our clients are our purpose. With professionalism, ethics and respect we provide necessary support all forms of workplace engagement on a personal level.

General Purpose of the Position

The Administrative and Program Assistant reports to the Administration Manager and provides administrative support to the various MAIG Program areas, as needed, as a flexible resource to assist in all areas of the company, at the discretion of the Administrative Manager, depending on workload and project demands. Duties include general administrative tasks such as note-taking, scheduling, maintaining filing systems, preparing/editing/distributing internal communication, calendar management for executives and managers, special project support, including direct contract support if needed, such as digital transcribing, and working with the Travel Team to coordinate travel. Other duties will include special projects and tasks as assigned. The Administrative and Program Assistant will participate in training and skills building as needed, to also serve as a backup Reader and a member of the Transcription Team. Security clearance is required for this position; MAIG is willing to sponsor an otherwise qualified candidate for clearance.

E

• Proactive and collaborative working style.
• Previous experience handling travel logistics including preparing travel authorizations is desirable but not mandatory. This includes trip itineraries, expense estimates (i.e. M&IE, taxi, hotel, etc.) and knowledge of how to prepare travel authorization requests;
• Knowledge of American Sign Language, interpreting, and/or Deaf culture preferred.
• Ability to interface with executive leadership, establish credibility and build effective relationships.
• This position requires frequent verbal and written communication skills
• This position requires basic math skills to calculate formulas, commissions, discounts, etc.
• Flexibility, adaptability, and the ability to effectively manage through change and transition.
• Working knowledge of local and federal regulatory laws and requirements.
• Polished communication skills, both written and verbal, and interpersonal skills, including conflict resolution.
• Excellent knowledge of Microsoft Office applications (Excel, Outlook, Word and Access) and SharePoint;
• Strategic thinker with the ability to set priorities based on customer needs and organizational priorities and preferences.
• Strong computer skills with proficiency in spreadsheet, word-processing, database, and presentation software applications.
• Strong customer service orientation and the ability to interact effectively with staff at all levels of the organization.
• Bachelor’s degree in related field and/ or at least 2 years of business administration experience.
• Clearance required: Active Top Secret
• Must be able to lift up to 20 pounds.
• Must be a self-starter demonstrating high-levels of integrity and responsibility while working independently.

Disclaimer

This job description is not a contract - management reserves the right to change its contents at any time. Mid-Atlantic Interpreting Group complies with the guidelines set forth in the Americans with Disabilities Act of 1990 and as amended and Section 504 of the Rehabilitation Act of 1973 and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status or family responsibility, genetic information, national origin, age, veteran status, mental or physical disability or any other characteristic protected by law. MAIG is an Equal Opportunity Employer.

• Must be a self-starter demonstrating high-levels of integrity and responsibility while working independently.
• Ability to interface with executive leadership, establish credibility and build effective relationships.
• Knowledge of American Sign Language, interpreting, and/or Deaf culture preferred.
• Previous experience handling travel logistics including preparing travel authorizations is desirable but not mandatory. This includes trip itineraries, expense estimates (i.e. M&IE, taxi, hotel, etc.) and knowledge of how to prepare travel authorization requests;
• Strong computer skills with proficiency in spreadsheet, word-processing, database, and presentation software applications.
• Excellent knowledge of Microsoft Office applications (Excel, Outlook, Word and Access) and SharePoint;
• Bachelor’s degree in related field and/ or at least 2 years of business administration experience.
• Strategic thinker with the ability to set priorities based on customer needs and organizational priorities and preferences.
• Polished communication skills, both written and verbal, and interpersonal skills, including conflict resolution.
• Working knowledge of local and federal regulatory laws and requirements.
• Flexibility, adaptability, and the ability to effectively manage through change and transition.
• Knowledge of the Rehabilitation Act of 1973 and its link to providing reasonable accommodations in the federal workplace.
• Clearance required: Active Top Secret
• Proactive and collaborative working style.
• Strong customer service orientation and the ability to interact effectively with staff at all levels of the organization.

Physical Demands

This job operates in an office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is largely a sedentary role; however, some filing is required; this would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• This position requires frequent verbal and written communication skills
• Must be able to lift up to 20 pounds.
• This role routinely uses standard office equipment such as computers, telephones, photocopiers, filing cabinets and fax machines.
• This position requires basic math skills to calculate formulas, commissions, discounts, etc.

Disclaimer

This job description is not a contract - management reserves the right to change its contents at any time. Mid-Atlantic Interpreting Group complies with the guidelines set forth in the Americans with Disabilities Act of 1990 and as amended and Section 504 of the Rehabilitation Act of 1973 and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status or family responsibility, genetic information, national origin, age, veteran status, mental or physical disability or any other characteristic protected by law. MAIG is an Equal Opportunity Employer.

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