Program And Administrative Coordinator Jobs

5. Processes detailed reports for purchasing card program. Compiles reports requested by departments and purchasing card manager.

8. Manages special projects as delegated by the purchasing card manager.

This is a 3 month, temporary, non-benefited position.

2. Computer skills; particularly strong in Excel and Word.

5. Knowledge of procurement card industry preferred.

6. Attention to detail with strong proofreading skills.

3+ years of related experience in event planning, project management, communications, high-level administrative management, and/or state or local government.

Experience with customer relations management databases.

Coordinate receipt and reimbursement management with the Account Manager.

Strong administrative experience including the ability to multitask and manage competing deadlines and priorities in a fast-paced environment.

Advanced Microsoft Office and data entry skills.

Outstanding attention to detail with excellent organization skills.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE:

Knowledge of applicable program rules and regulations

Considerable knowledge of proper grammar, punctuation and spelling

Considerable knowledge of business communications

Considerable knowledge of office procedures

Considerable oral, written communication and interpersonal skills

A bachelor’s degree or an equivalent combination of education and experience is required.

Previous experience coordinating training events or educational programs is desired.

Demonstrated excellent written and oral communication skills are required.

Demonstrated ability to manage multiple concurrent objectives, projects, or activities, making effective judgments as to prioritizing and time allotment is required.

Demonstrated high attention to detail and problem-solving skills is required.

Some knowledge of University policies, procedures and regulations is desirable.

Delivering sophisticated calendar management for Impact Leadership by handling the scheduling and logistics for regularly occurring meetings and other requests.

Supporting meeting notes, and synthesizing takeaways and next steps.

Providing direct administrative support to Impact Leadership staff individually and collectively, including coordinating logistical support for team gatherings and meetings.

Providing accountability and tracking for programmatic processes.

Drafting templates and gathering announcements to streamline communications to service members and program staff.

Partnering with meeting facilitators to ensure meetings are accessible and meet multiple learning and engagement needs.

Should have experience in evaluating business processes associated with information technology solutions;

Coordinating and providing administrative support services to Contractor staff and Customer

Supporting the provision of services or production of project deliverables and performing administrative functions required to complete tasks

Providing graphics and editorial support services and desktop publishing services

Maintaining version control of project documents

Providing direct support to consulting staff, including supporting the development of all deliverables

Ensures compliance with applicable laws and regulatory requirements.

In addition to the above job responsibilities, other duties may be assigned.

COVID Vaccination Requirement and Guidelines

Provides effective coordination of departmental programs/operations.

Develops effective networks and represents the Medical Center.

The University of Virginia, i

Working knowledge of local and federal regulatory laws and requirements.

Bachelor’s degree in related field and/ or at least 2 years of business administration experience.

Polished communication skills, both written and verbal, and interpersonal skills, including conflict resolution.

Strong computer skills with proficiency in spreadsheet, word-processing, database, and presentation software applications.

Excellent knowledge of Microsoft Office applications (Excel, Outlook, Word and Access) and SharePoint;

Flexibility, adaptability, and the ability to effectively manage through change and transition.

Strong organizational skills with the ability to prioritize, manage multiple responsibilities, and meet deadlines.

Good computer skills and experience with Microsoft Office applications.

Experience with elementary education/youth development and social and emotional learning is preferred.

Competitive workforce skills in leadership and social and emotional abilities

Concrete, Demonstrable Experience And Other Qualifications Include

Build and maintain a program that is supportive, engaging, and educational

Assist Program Manager with new employee orientation and training.

Complete quality record audits; report issues within 1 business day to the Program Manager for follow up

Manage scheduling functions; invite participants and ensure meetings are scheduled within required due dates.

Manage the service records in accordance with licensing regulations and program policies and procedures.

Certificates/Licenses/Certifications: Approved Background check is required.

245D Writing Experience (HIGHLY PREFERRED)

Set-up and maintain an organized system for management of project files and documentation

Contribute to the design, implementation, and management of workflow processes to support efforts to continuously improve project management and organization

Manage meetings to include drafting and sending agendas, scheduling, and maintaining meeting minutes

Minimum of 2 years of experience in an administrative or project support role

Experience drafting reports, meeting minutes, or after-action reports

Customer service orientation with interpersonal, organizational, problem-solving, and strategic thinking skills

Demonstrated critical thinking, analytical skills, attention to detail, problem-solving, collaboration, and conflict management skills.

Excellent project management including good interpersonal and communication skills.

Ability to work with minimal supervision, manage time effectively, and maintain control over all projects and responsibilities.

Bachelor's degree or a combination of equivalent education and experience

The NBME offers competitive salaries, excellent benefits, and a rewarding work environment.

Lead for a range of administrative and programmatic facilitation responsibilities.

Knowledge of Banner Finance, infoEd, and AMS

Progressive leadership and educational development programs available

Experience with developing and negotiating budgets;

Some experience with Sponsored Programs;

Bachelor’s degree in accounting, finance, business or related field.

Demonstrated Microsoft Office Suite computer skills, with strong Excel and Word skills.

ESSENTIAL QUALIFICATIONS, SKILLS AND EXPERIENCE:

Contribute creative flair/writing skills for official correspondence, composing invitations, social media assistance, etc;

Working closely with policy leads to coordinate and manage large-scale guest lists, including communicating with guests directly.

Have at least 3 years of related work experience;

Office administrative experience, preferably in a government, NGO, or foundation context;

Experience in an international professional or international academic setting;

Work closely and effectively with management to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Knowledge, Skills, & Abilities (KSAs)

Aligns calendar based on knowledge of individual or managers' preferences and operating styles.

Proficient oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery

May manage community space/conference room calendars.

Generally expected to support departmental team members, and managers (up to L6)

●Quick learner with strong business acumen, exceptional time management, and organizational abilities.

●Conduct regular financial reviews with the management team to ensure alignment with business objectives and financial targets.

●Optimize the CEO's schedule through efficient calendar management, travel coordination, and prioritization of commitments.

●Support business development and marketing activities, such as lender outreach, deal management, website maintenance, and promotional campaigns.

●General knowledge and strong interest in the Real Estate/Commercial Real Estate industry, with prior experience preferred.

●Categorize expenses, monitor receivables, manage bill payments, and assist in budgeting, tax preparation, and financial reporting.

4+ years of relevant experience is required; a combination of education and experience may be considered.

Experience handling multiple responsibilities in a fast-paced environment with frequent interruptions

Maintaining knowledge of related policies and procedures

Prior experience in coordinating complex administrative tasks

Prior experience within a research and/or academic environment

Prior experience in recruitment/hiring/HR preferred

Experience and comfort working with individuals from diverse cultural backgrounds and with varied levels of technological skills.

Day-to-day office administration including but not limited to answering calls, messages, scheduling services, communicating with and updating warehouse manager.

Manage fleet maintenance, records, and monthly reports to fiscal team.

Excellent written and verbal communication skills.

College degree or equivalent work experience.

Inputting and updating data from invoices, purchase orders, and other warehouse-related data (including scanning and filing) in a timely manner.

Manage orderliness of office common areas.

Strong verbal, interpersonal, and written communication skills with a strong attention to detail.

Ability to work effectively both independently and in a team environment, manage multiple competing priorities, and operate on short timelines.

Excellent customer relationship skills, able to communicate with people at all levels

Process contracts and honoraria agreements through DocuSign.

Provide administrative support for vendor relationships, and coordinate with vendors to ensure timely processing of paperwork and payments.