Administrative Operations Assistant Jobs

Operations Assistant

Paragus IT is the largest outsourced IT vendor in the Pioneer Valley, and we are just getting started. We aspire to serve 1,000 customers across the entire country, and we will not stop until we get there. Ranked as one of Forbes Small Giants, we have an intense focus on culture, people, process, and continuous improvement. We are determined to be the best at everything we do, and we are not afraid to do the hard work required to get there.

We are looking for an enthusiastic Operations Assistant to join our team. This person will be responsible for key elements of our procurement processes as well as our contract management. You are the first face our clients see and kick off the Paragus experience while they are here. You will be heavily involved in the management of company calendars and leadership coordination. Excellent time management skills and attention to detail are key to success in this role. Our Service Leadership Team is busy and depends on organized reliable support to help them get their jobs done. If you are an energetic self-starter who loves to learn, this position is for you!

Qualifications

• Proficient in Microsoft Office Applications (Outlook, Excel, Word, Access, etc.)
• Skilled juggler – must have the ability to handle multiple tasks in a fast-paced environment and demonstrate a willingness to assist other employees and clients with a positive, proactive approach
• Detailed-oriented and adept at problem-solving
• Ability to work independently, prioritize tasks to manage multiple assignments, carry out special projects and complex assignments while meeting deadlines
• Must be dependable, able to respond to management’s direction, and able to improve performance through thoughtful feedback

Main Responsibilities

• Coordinating Leadership Meetings
• Receiving Equipment
• Sending & Managing Contracts
• Inventory Maintenance
• Office Supply Ordering
• Front Desk Maintenance
• Managing the Company Calendar and On-Call Schedule

Compensation & Benefits:

• Cell phone stipend
• Dog friendly office! (because what's better than having a furry friend around)
• Extra-curricular (optional) committees, training classes, and mentorship
• Vacation and sick pay
• Culture, culture, culture! Think: fun events, good beer from our own taps, great snacks (like staff lunches from the grill), amazing people (if you don't like to laugh, don't apply)
• Employee Ownership & 401k

Ideal Candidate: We are looking for a fun-loving person to join our family! Our ideal candidate would have excellent customer service and communication skills, both written and verbal. You will need to know your way around Microsoft Office Suite, as we use those apps for everything. The ability to multi-task is of the utmost importance, as you’ll have many to-do’s to juggle. You should have the ability to work independently, prioritize your work, and manage your time effectively, though we expect you to be a team player as well. As if we weren’t asking a lot already, we also want people who are smart, creative, and willing to share their ideas about how we can make Paragus an even better company. 

Hours: Full Time Salaried Exempt, Monday-Friday

Compensation: $45,000 to $55,000 per year

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