People Operations Administrative Assistant

Are you a master of multi-tasking who thrives on process improvement? Are you looking for a new home where you can make a positive difference for our candidates and team members?

Look no further – this may be your dream role!

We’re CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service, and Community.

Our People Operations Administrative Assistant helps keep the talent pipeline flowing while contributing to outstanding employee experiences.

In This Role, You’ll

• Assist the People Operations team with various administrative duties and projects
• Help maintain job description library, facilitate the requisition process, and monitor candidate status through the applicant tracking system (ATS)
• Generate pipeline activity reports, as necessary
• Create “candidate interview packs” for key positions
• Process employee referrals in collaboration with our Payroll team
• Serve as the “go-to” pre-boarding resource, ensuring a seamless transition from pre-hire to onboarding in partnership with People Operations Specialist
• Manage due diligence process including background checks, pre-employment screenings and drug testing, and physicals
• Prepare offer letters
• Support internal communications regarding new openings, transfers, and promotions
• Provide support for the Talent Acquisition team’s recruiting activities

What We’re Looking For

• High School Diploma or equivalent required; Bachelor’s Degree preferred
• Strong Microsoft Office skills
• Superb attention to detail
• Experience using professional social networks
• Minimum two years previous experience in a similar role, ideally as a Human Resources or Talent Acquisition Administrator/Coordinator
• Strong technical aptitude and ability to recognize and implement process improvements
• Effective communication and collaboration abilities
• Experience with HRIS (ADP Workforce Now preferred) and applicant tracking systems (Clear Company ATS preferred)
• Excellent organizational, time-management, and multitasking skills

What We Offer

• Optional Long-term Disability
• Optional Pet Insurance
• Employee assistance program
• Wellness Program
• Flexible Spending Accounts
• Paid vacation, holiday, and volunteer time
• Company-matching 401k contributions
• Professional education assistance
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Perhaps most importantly, a service-oriented team that is dedicated to your success!
• Company-paid Short-term Disability