Operations Administrative Assistant- Wilsonville, Or

Absco Solutions started in 1977 and has grown to be the Northwest’s premier facility vulnerability expert in fire life-safety, and security integration for multi-site and campus environments. We work with Federal Agencies, Universities, Hospitals, K-12, Distribution, Retail, State and Local Municipalities and other marque campus clients. Our HQ is in Lynnwood, WA and we have additional offices in Spokane, Fife and Beaverton, Oregon.

We seek progress over perfection while striving for excellence every day. We get paid for outcomes not intent, so we judge ourselves and our performance on our customer’s success and we hold ourselves accountable to our word. We build respectful and transparent relationships, working with one another toward continuous improvement in the service of each team member, our clients and the company.

All of this is reflected in our stated core values:

• We measure our efforts by our customers’ success.
• We strive for excellence every day.
• We are accountable to our word.
• We build respectful and transparent relationships.

Position Purpose/Mission

The Operations Administrative Assistant provides administrative support to all functions of the operations department which includes but is not limited to scheduling, project and service implementation and coordination, and customer support. This role will engage with both internal and external customers and be familiar with all activities within operations supporting our Wilsonville, OR office location.

What You Will Do

• Partner interdepartmentally to address/resolve administrative and operational requests
• Reviewing timecards, expense forms, reimbursements, and tool assignments to provide to Operations leadership.
• Acquire knowledge of Absco service scopes to ensure appropriate policies and procedures are being adhered to on all projects. Address liabilities and responsibilities accordingly.
• Provide data entry support for all operations metrics, including collection, analysis, and distribution of reports to Operations leadership.
• Assist with management of permitting, documentation, time frames, project close out and be able to recognize changes in scopes of projects that require escalation to operations management
• Track service renewals, service and inspection tracking and scheduling, service reporting, and central station monitoring coordination for the service department.
• Communicate with customers through all phases of service or project implementation and ensure customer service commitments are met.
• Coordinate with operations management on equipment tracking and inventory management of supplies to ensure efficiency of process.
• Perform multifaceted general office support and organization

What You Will Bring

• Data analysis and abstract thinking skills
• Possess a valid driver’s license
• Two or more years administration support experience
• Experience working in a warehouse office environment (preferred)
• Experience with accounting software (QuickBooks preferred)
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Ability to lift a minimum of 50lbs.

What We Offer

• Paid time off (PTO) and nine (9) paid holidays
• Quarterly company and team activities
• Competitive Compensation, dependent on experience level. This role is overtime eligible and has monthly bonus potential.
• Company sponsored training/certifications to include NICET, L&I, CEU, & factory training
• Retirement IRA with company match
• Company provided equipment, vehicle (dependent on role), and tools as needed
• Company sponsored healthcare benefits to include medical, dental, vision, life and LTD/STD for employees and dependents

Absco Solutions is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, disability status, protected veteran status, marital status or any other characteristic protected by law.

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