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Administrative Assistant, People & Culture Dept.
Company | Priceline |
Address | Norwalk, CT, United States |
Employment type | FULL_TIME |
Salary | |
Category | IT Services and IT Consulting,Technology, Information and Internet,Hospitality |
Expires | 2023-08-26 |
Posted at | 9 months ago |
Administrative Assistant, People & Culture Dept
- Assists in organizing departmental meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials. Ensures effective communication and follow-up on action items.
- Provides receptionist support on days where there is a large gathering of employees or outside guests
- Manages and files expense reports for all Director+ members of the P&C team. Handles exceptions, troubleshoots, etc. This includes charges to company cards for swag and giveaway items related to summer and holiday gatherings
- Manages overall departmental calendar (staff meetings, P&C leadership team meetings, P&C QBR meetings, periodic staff workshops, absences, anniversaries, birthdays, other celebrations). Collects and presents agenda items and follow up actions.
- Liaise with the Legal department throughout the contract management process to ensure appropriate contracts and timely movement through the contract development process.
- Organizes and maintains departmental files, shared drives, etc.. Creates and updates various reports and presentations as needed
- Supports departmental events and activities by assisting in the planning, coordination, and execution. This includes venue selection, arranging logistics, coordinating with vendors, and managing budgets.
- Set up purchase orders in financial systems, receive and process invoices, track exceptions.
- Liaise with Finance to establish new vendors. Serve as point of contact for outside vendors from contract creation through PO payment
- Vendor selection, ordering, vendor set up and approval for swag required to support employee recruiting and onboarding, training, leadership development sessions, etc. Tracks and manages inventory and keeps supplies orderly.
- Proficiency working with Google Suite and using communication tools and technologies
- Strong communication and interpersonal skills
- Demonstrated track record of living the values necessary to Priceline: Customer, Innovation, Team, Accountability and Trust.
- Motivated with an upbeat personality, loves to learn
- Ability to manage multiple priorities
- The Right Results, the Right Way is not just a motto at Priceline; it’s a way of life. Unquestionable integrity and ethics is essential.
- Experience working in an Administrative role within Human Resources is a plus
- Bachelors or an Associates degree
- Proactive and strategic thinker
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