Hybrid Executive Assistant To Ceo Jobs in Union, Arkansas

Calendar Management: Schedule, coordinate, and manage CEO’s daily calendar, ensuring optimal time allocation for meetings, events, and personal commitments.

Communication Management: Monitor CEO's email, categorizing, flagging, and responding to urgent matters, ensuring timely communication with stakeholders.

Task Management: Prioritize and manage tasks assigned by the CEO, ensuring efficient time management and completion of critical tasks.

Data Management: Assist in organizing and maintaining digital files, documents, and company records.

Strong proficiency in tools like Microsoft Office, Google Workspace, Hubspot, Slack and various project management software.

Proven experience as a virtual assistant or administrative support.

Is highly flexible; skilled at and eager to manage evolving priorities

At least 5-7 years of administrative and related experience

Previous experience working in a non-profit organization a plus

Excellent organization and communication skills, both written and verbal

Is proactive and likes learning new skills on the go when needed

Draft correspondence and other documents at the direction of the CEO assuring timely responses to internal and external inquiries and requests.

Assist in planning and project management of Board of Trustees and Board Committee meetings.

Lead project management for annual and quarterly departmental reviews.

Coordinate with the Executive Assistant to the CEO for calendar management.

Manage follow-up actions from senior leadership meetings, communicating with relevant stakeholders.

2+ years of professional experience.

Exceptional verbal and written communication skills.

Bachelor's degree or equivalent experience

Handle all logistics CEO related Interact with leadership, internally and externally

Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Ability to prioritize and meet deadlines Keep information confidential

Bachelor's degree or equivalent experience

Handle all logistics CEO related Interact with leadership, internally and externally

Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Ability to prioritize and meet deadlines Keep information confidential

Eight years of budget and reporting management experience

Five years of proven experience in project/operations management in a high-volume, fast-paced environment

Oversee Shared Service budget management for yearly, quarterly, and special project planning and tracking

Bachelor's degree in communications, marketing, administration, project management, or business preferred

Expertise in working with digital project management systems

Manage executive administrative and scheduling needs for the Network Vice President of Communications and Engagement Strategies

Maintains and prioritizes daily Outlook schedules, contacts, and calendar management, and advises Executive on actions necessary.

Benefits may be different by location. Benefit eligibility requirements vary and may include length of service.

Creates, manages, and submits expense reports on behalf of Executive

A minimum of 7 years prior direct executive or administrative assistant experience

Bachelor’s Degree OR 4 years of additional related work experience in lieu of degree

Strong writing and editing skills

Coordinate complex scheduling and calendar management

Manage executives’ travel logistics and activities, including accommodations, transportation, and meals

Minimum of 2 years prior experience as an Executive Assistant, or Personal Assistant

Experience working in a high-growth stage tech company of 100+ FTEs and scaling

Enjoy benefits including a generous vacation policy, professional development fund, flexible working locations and more

Organize and plan events, both internal and off-site

 Work with advertisers to obtain orders and manage billing

 Drive sales by managing and tracking prospects, conducting regular outreach, and following up effectively.

 Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics

 Maintain the executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

 Represent the executive by attending virtual meetings in the executive's absence and speaking on their behalf.

 Maintain customer confidence and protect operations by keeping information confidential.

·Excellent organization, time-management, and prioritization skills with the ability to juggle multiple tasks simultaneously.

·Manage and oversee vendors at multiple residences.

·Strong tech skills – in particular, proficiency in Mac and using platforms such Google, Word, Excel.

In this role, you will:

·Using Outlook for calendaring and written communications.

·Heavy calendaring in various time zones – the calendar MUST be updated regularly.

·Excellent organization, time-management, and prioritization skills with the ability to juggle multiple tasks simultaneously.

·Manage and oversee vendors at multiple residences.

·Strong tech skills – in particular, proficiency in Mac and using platforms such Google, Word, Excel.

In this role, you will:

·Using Outlook for calendaring and written communications.

·Heavy calendaring in various time zones – the calendar MUST be updated regularly.

- Excellent organizational, time management and prioritization skills with the ability to handle multiple tasks simultaneously.

- Respond to email communications for manager when requested.

- Communicate with staff members at other manager's residences.

- Manage and oversee vendors in multiple residences.

- Utilize Outlook for calendar and written communications.

- Heavy calendaring across multiple time zones: calendar MUST be updated regularly.

Exceptional attention to detail, highly organized, strong time management skills, with excellent follow-up.

Communicate daily with the CEO to optimize the planning and execution of his various commitments and responsibilities

Manage all administrative and planning duties for the CEO, including owning calendar setting and scheduling of all meetings and events

The equivalent of 5+ years' experience as an executive assistant, preferably at a dynamic, fast-paced growth company

Off-the-charts EQ and people skills

Excellent communication skills (English written and verbal fluency)

Bachelor's degree or equivalent experience

Handle all logistics CEO related Interact with leadership, internally and externally

Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Ability to prioritize and meet deadlines Keep information confidential

Yes! It's you! I've been waiting for you!

It’s about time you showed up and dang am I happy you did!

Plan extensive travel arrangements (when safe) and manage expenses.

Keep a pulse on the CEO’s priorities and manage his calendar accordingly.

Optimize the CEO’s workflow and streamline his day to be as efficient as possible.

Enable the CEO to focus on the company’s vision by owning all administrative tasks.

Liaise with high-profile board members and support with coordination and communication.

Proactively resolve last-minute changes and meeting requests with grace and finesse.

• Proficiency in office software and tools, including Microsoft Office Suite and calendar management software.

• Bachelor's degree or equivalent experience preferred.

• Strong written and verbal communication abilities.

• Excellent problem-solving and critical-thinking skills.

• Must be willing to work in-office M-F.

• Discretion and confidentiality in handling sensitive information.

Competence in database management and calendar software.

Exceptional attention to detail and organizational skills.

Ability to manage multiple projects concurrently, establish priorities, and meet tight deadlines.

Outstanding communication and interpersonal abilities.

Extends a warm welcome to visitors and directs them to the appropriate individual or area.

Organizes and facilitates meetings, develops agendas, secures and prepares facilities, records and transcribes meeting minutes, and ensures proper filing.

Demonstrated organizational and time-management skills.

College Degree/Graduate Degree or equivalent combination of education and work-related experience

Requires an in-depth knowledge of company practice, structure and a high degree of administrative skills.

Arrange travel requirements – e.g., transfers, flights, accommodation, travel and meal logistics and schedule changes with minimal disruption.

5+ years Executive co-ordination/ support or related experience

Demonstrated excellent PC skills including software packages (e.g., Microsoft Word, Excel, PowerPoint)

¨ Minimum of 10 years of experience in a related support position

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Salary, Benefits (Medical, Dental, Vision, HSA), 402K, 5 weeks’ paid vacation

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Maintain an ever-changing calendar

¨ Schedule internal and external meetings

Coordinate and handle correspondence with vendors and various business partners, ensuring effective relationship management.

Executive Personal Assistant to CEO - Midtown Asset Management Firm - $100K-$140K

Skillfully prioritize daily tasks to ensure smooth operations and minimize interruptions, thereby upholding business continuity.

Efficiently manage the executive's calendar, including both professional and extensive personal commitments.

Proficiently manage expense reports and maintain accurate records using Excel spreadsheets.

5+ years of office administration experience supporting C level executives.