Hybrid Executive Assistant To Ceo Jobs in Ohio

Competence in database management and calendar software.

Exceptional attention to detail and organizational skills.

Ability to manage multiple projects concurrently, establish priorities, and meet tight deadlines.

Outstanding communication and interpersonal abilities.

Extends a warm welcome to visitors and directs them to the appropriate individual or area.

Organizes and facilitates meetings, develops agendas, secures and prepares facilities, records and transcribes meeting minutes, and ensures proper filing.

Coordinating and preparing department and project budgets-based input from department management.

Act as the department coordinator for Document Retention and Management, according to the company’s policies.

Manage office/facility management requests (e.g. office location moves, order furniture or other items/tasks necessary to optimize use office space.)

Exceptional interpersonal abilities and communication skills

Manage the department’s service payments, including but not limited to phone services, operational services, etc.

Manage invoice payments and tracking for all department expenditures which includes use of MS Excel spreadsheets for recording and tracking.

High school diploma required. Bachelor's degree in Business Administration, Management or similar degree preferred.

Work cohesively with other administrative staff outside of department to accomplish organizational goals. May manage other administrative assistant employees.

Rigorous organizational and prioritization skills with impeccable attention to detail.

Experience with private jet travel and protocol preferred.

Assist Investor Relations department with external meetings, conferences and earnings calls.

Prepare a variety of reports and/or presentations, gathering, and summarizing information from various sources as requested.

Excellent verbal and written communication skills, including strong editing and proofreading abilities

Process HR-related forms and documents, such as employment verifications, benefit enrollments, and employee status changes

3+ years of executive administrative support, or previous experience as an executive assistant or similar

Strong organizational skills with the ability to multitask and prioritize work effectively

Knowledge of HR Policis and procedure preferred

Demonstrate reliability with execution of tasks and trustworthiness with confidential information

Significant prior experience working for a senior-level executive or CEO (5 year minimum)

Strong written and verbal communication skills

Superb organizational skills and attention to detail

It is preferred that candidates are based in Cincinnati, Ohio, but remote candidates will also be considered.

Owning and driving meeting scheduling and adapting to last-minute changes and alterations effectively and consistently

Asking smart questions in order to learn quickly as you grow into the role