Executive Assistant To Ceo (*Must Be Located In Orange County, Ca For Application To Be Considered*)

Big Health’s mission is to help millions back to good mental health. Our digital therapeutics for insomnia and anxiety deliver evidence-based, safe and effective non-drug alternatives. Our programs are reimbursed across over 10 million members and by some of the most prominent global healthcare organizations, including CVS Health and NHS Scotland.

Through robust clinical evaluation and an approach that is scalable and equitable, we are redesigning the future of mental health care affecting nearly half of adult Americans.

Join us.

This role will coordinate and manage scheduling, prepare and organize important materials and plans, and support board and all company meetings in the preparation of materials and planning for the CEO. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Candidates must be based in the Orange County, CA area with the ability to commute to the Orange County region or elsewhere to be in person with our CEO once a month on average. The compensation range for this role is $80,000 - $100,000 commensurate with experience.

As the Executive Assistant to the CEO at Big Health, you will:

• Organize and plan events, both internal and off-site
• Manage professional and personal scheduling for CEO and other Executive Leadership members as needed, including agendas, mail, email, phone calls, client management, and other company logistics
• Format information for internal and external communication – memos, emails, presentations, reports
• Provide administrative and office support as needed
• Coordinate complex scheduling and calendar management
• Other related duties as assigned
• Manage executives’ travel logistics and activities, including accommodations, transportation, and meals
• Maintain professionalism and strict confidentiality with all materials
• Provide expense report support and prepare weekly, monthly or quarterly reports as needed

In order to be successful in this role, you will have (minimum requirements):

• Experience working in a high-growth stage tech company of 100+ FTEs and scaling
• Demonstrate strong communication skills that reduces ambiguity and ability to adapt your style to match the context and meet the unique needs of your audience
• At least 1 year supporting C-Level at 200+ FTE company or Director/Above at 1000+ FTE Company
• Able to set up systems and processes that optimize teams and processes in service of a unified goal
• Ability to travel to be in person with CEO once a month on average, potentially more
• Able to negotiate complex dynamics with sensitivity and discretion, effectively manage intricate projects and partnerships, and serve as a representative of both the CEO and the company as a whole
• Minimum of 2 years prior experience as an Executive Assistant, or Personal Assistant
• Ability to build and maintain relationships across all levels and functions in the organization
• Ability to view the bigger picture to help anticipate needs and identify priorities
• Demonstrates impeccable attention to detail and ability to prioritize and bring order to chaos and navigate uncertainty with speed

Life at Big Health:

• Enjoy benefits including a generous vacation policy, professional development fund, flexible working locations and more
• Surround yourself with the smartest, most enthusiastic and dedicated people you’ll ever meet, but who listen well, learn from their mistakes and when things go wrong, generously pull together to help each other out
• Be part of a team that includes clinical psychologists, software engineers, business leaders and even a former professional magician [shh… it’s a secret]
• Check out our values - they’re a living, breathing part of our culture

Because we are on a mission to bring millions back to good mental health, we believe it’s essential to reflect the diversity of those we intend to serve. We’re an equal opportunity employer dedicated to building a culturally and experientially diverse team that leads with empathy and respect.

Additionally, we will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. Big Health participates in E-Verify and will provide the federal government with Form I-9 information from all new employees to confirm that they are authorized to work in the U.S. Big Health does not use E-Verify to pre-screen applicants.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits. Additional compensation may include benefits, variable pay, discretionary bonuses and equity.

Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. The pay scale is subject to change depending on business needs.