Executive Assistant Fully Remote Jobs

Knowledge, Skills And Abilities Required

Enhances executive's effectiveness by providing information management support

Updates job knowledge by participating in educational opportunities and researching relevant publications

Advanced knowledge of executive assistant duties and working with high level positions within an organization (CEO, CFO, Presidents, Directors of Departments)

Strong knowledge of business environment and office procedures

Intermediate to Advanced knowledge of Microsoft Office

Excellent organizational and time management skills

Manage the executive team's calendars, including scheduling meetings and appointments

Manage and prioritize incoming emails and phone calls

3+ years of experience as an executive assistant or similar role

Strong written and verbal communication skills

Coordinate travel arrangements and prepare itineraries

Excellent oral and written communication skills

Salary up to $65,000 based on experience.

Be responsible for the daily opening and closing procedures of the office.

Welcome all visitors by greeting them in a pleasant, professional manner.

Answer telephones; respond to inquiries; resolve issues;

Maintain daily operations of the office by following standard policies and procedures.

Manages Purchase Order needs, service partner (vendor) billing processing and tracking and expense reports.

Maintains and organizes electronic and physical files, ensuring confidentiality and accessibility. Assist with data entry, analysis, and reporting as required.

Work requires normal range of hearing, vision and verbal communication skills, with or without a reasonable accommodation.

May experience elevated levels of stress during periods of increased activity and with work entailing multiple deadlines.

This position will be either fully remote or hybrid based in Draper, UT.

This is a remote position.

Exceptional organizational and time management skills, with the ability to prioritize tasks and handle multiple deadlines.

Proactively manage and maintain the executives' calendars, including scheduling and coordinating meetings, appointments, and travel arrangements/expense reports.

Proven experience as an administrative assistant or executive assistant, supporting multiple executives simultaneously.

Excellent verbal and written communication skills, with a professional and courteous demeanor.

Strong problem-solving skills, with the ability to anticipate needs and proactively address challenges.

Prioritize and arrange appointments, conference calls, and events, considering the executives' availability and business priorities.

5-7 years of experience in an administrative assistant role, preferably supporting senior level management.

Manage an active calendar of appointments, complete expense reports, and compose confidential correspondence.

Ability to prioritize and manage multiple tasks simultaneously.

Excellent written and verbal communication skills.

This position can be 100% fully remote, limited to the US only.

Cruise and travel privileges, health benefits, 401(k), and more.

Demonstrated success supporting executives in an Executive Assistant capacity, including calendar management, drafting correspondence and document management

Manage CEO's calendar and scheduling with Leadership team, donors, partners, and others.

Self-motivated with the ability to "manage up", keeping the CEO apprised of key deadlines and priorities

Ability to self-manage and prioritize

Technically savvy with Microsoft Office. SharePoint experience desirable

180 Degrees offers competitive salaries and full-time employees are eligible for an outstanding total rewards package below:

Manage paperwork, file signed documents, and organize digital files using Dropbox

Minimum of 1 year of experience working as an administrative assistant

Strong written and verbal communication skills

Real estate industry experience is a plus

Schedule meetings, appointments, and reminders for internal and external stakeholders

Follow up with investors and partners through email and phone communication

Strong calendar management skills using Outlook

Experience working in a remote environment

Minimum of 5 years of executive administrative or high-level project coordination experience

Monitor project plans, schedules, work hours, budgets, and expenditures

Organize and participate in stakeholder meetings

Ensure project deadlines are met in a timely manner

Expert-level executive presentation skills with experience & comfort being in the spotlight and dealing with C-level audiences.

Bachelor’s degree (or equivalent experience) required.

Experience in the area of customer and/or employee experience.

This is a fully remote, permanent, full-time position. You can work from anywhere.

Unlimited paid leave and 14 weeks of paid parental leave offered to all our associates globally.

Diverse, experienced, and friendly team which will welcome you, support you and challenge you.

Minimum 5-7 years of experience as an Executive Assistant supporting C-level executives or senior management in a corporate work environment.

Proven project management skills at an Executive support level, including managing the schedule, resources and budget.

Calendar Management - Efficiently managing the COO's calendar, scheduling appointments, meetings, and events, while prioritizing conflicting demands.

Information Management - Ensuring the COO has access to necessary information and documents, and organizing files and records for easy retrieval.

Relationship Management - Building and maintaining positive relationships with internal and external stakeholders, including clients, vendors, and partners.

Remote contract full-time equivalent position in a virtual workforce.

- Education/Experience: High school diploma or GED required. 2-4 years experience required.

- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

- Ability to work independently and manage ones time.

- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

- Ability to keep information organized and confidential.

Note: Required professional licensure/certification can be used in lieu of education OR experience,

Schedule and coordinate management meetings, conferences, special events, and travel arrangements.

Attend board and management meetings, maintain minutes of all proceedings and act as custodian for all related documentation.

Provide input to performance management.

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.

At least 3-5 years of executive assistant experience

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

DE&I Are Embedded Into Our Culture Through

Opportunity to work with a team of experienced Medical Assistants

BLS Certification through American Heart Association

Strong communication skills, both written and verbal

Supportive environment for new patients during Open Enrollment period

Opportunity to partner with patients to complete necessary paperwork prior to their first appointment

Access to comprehensive patient information to ensure efficient and effective care

Preferred: Bachelor's Degree with focus in business management or healthcare and PMI approved Certification in Project Management

Competitive benefits package including medical, dental, and vision insurance

Manage travel arrangements for executives

Manage executive deliverables and deadlines

Excellent interpersonal skills and sound judgement

Excellent written and oral communication skills

Access to resources and tools that will enhance your skills and knowledge.

Manage calendars, including scheduling meetings and resolving conflicts.

Manage team headcount, including processing new requisitions and coordinating onboarding.

Excellent organizational, analytical, and communication skills.

Knowledge of corporate organization and departmental business practices.

Experience managing administrative professionals, contractors, and vendors.

As we are a growing company, working with evolving technology, and a variety of clients, design responsibilities may change or evolve.

Experience designing social media campaigns.

2+ years professional experience as designer

Work on various projects for multiple clients

Interpret and execute client brand standards across material created.

Occasional stock photo and video research, image resizing, and simple retouching work.

Utilize research skills and case management system to accurately document and track every call.

Experience using knowledge databases and research skills.

HR experience in payroll and benefits.

Serve as the first point of contact for internal employees regarding payroll, policies, benefits, and other inquiries.

6+ months of human resources experience.

6+ months of customer service experience.