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Executive Assistant Administrative Assistant Jobs in Napa, California

Administrative Assistant Jobs
By Continuing Development Inc | Child Development Centers At Cameron Park, CA, United States
Creating, maintaining and distributing various lists and reports to the regional office and staff in the centers.
Managing relationships with outside vendors for office supplies, shipping, printing needs, etc.
Providing general support for the office and Site Supervisors in the centers.
Effective, respectful communication with parents to meet their needs and answer their questions.
Various short-term and long-term projects as needed.
Support Senior Administrative assistant in coordinating all office events or meetings as needed.
Administrative Executive Assistant 5 Jobs
By PayPal At , , Ca $16 - $55 an hour
Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items
Strong time management, calendar management. Understands overall group priorities and aligns schedules and meetings appropriately.
Minimum of 5 years of executive administrative experience.
Strong Technical skills: proficient in MS Office including Excel, PowerPoint, and Outlook
Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality.
Provide a positive experience with cross-functional stakeholders.
Administrative Assistant Jobs
By Jobot At Napa, CA, United States
2+ years of experience in administrative assistant roles.
Experience with multi-phone line systems.
Excellent written and verbal communication skills.
Strong typing skills and attention to detail.
Ability to prioritize tasks and manage time effectively.
Strong organizational and multitasking skills.
Administrative Assistant Jobs
By Horizontal Talent At Los Altos, CA, United States
Good basic computer skills with Microsoft
Field questions from real estate agents and go to manager or other staff to get answers
Reason for opening: resignation of FTE
Answer phones and greet customers and agents at front desk
Keep copier loaded with paper
Administrative Assistant Jobs
By GLS US At Paramount, CA, United States
All other duties as assigned by management.
Distributes all incoming mail; manages outgoing mail.
Must have 1 year experience
Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)
Extensive knowledge of applicable truck driving rules and regulations
A job for which military experienced candidates are encouraged to apply
Administrative Assistant Jobs
By PathPoint At Santa Barbara, CA, United States
Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.
2 years of office/administrative experience.
Strong interpersonal skills with a customer service approach.
Be the first point of contact for all callers and visitors.
Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.
Maintain various databases and e-filing systems.
Administrative Assistant Jobs
By Ultimate Staffing At Fountain Valley, CA, United States
Provide executive-level support to senior managers.
Manage email/correspondence and prepare presentations in PowerPoint.
4+ years’ experience in an administrative support role
Lean Six Sigma certification or PMP certificatation highly desirable
Great written, verbal, and interpersonal skills
Organize and execute the scheduling for internal and external meetings; coordinate catering needs, if applicable.
Administrative Assistant Jobs
By Associa At Desert Hot Springs, CA, United States
Time management and time critical prioritization skills.
Receives and responds to incoming calls from homeowners, Board members and vendors.
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
Prepares and assists community managers with monthly board packages and in house mailings.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
Administrative Assistant Jobs
By Puppet Art Theater Co. At Greater Sacramento, United States
Sacramento Area. (Work from Home.)
Manage and coordinate schedules for performances, rehearsals, and workshops. Liaise with venues to ensure seamless tour planning.
- Previous administrative experience preferred.
- Excellent communication and organizational skills.
Part-Time (8-12 hours per week)
Track of locations of puppet shows, stages and other equipment.
Administrative Assistant Jobs
By JSL Technologies, Inc. At Port Hueneme, CA, United States

Oxnard, CA About Us JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor providing engineering, logistics, and program support ...

Executive Assistant ($100K) Jobs
By J.R. Berry Search Group, Inc. At Pasadena, CA, United States
Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.
3+ years of prior administrative experience
Comfortability with obtaining notary certification within one year of hire
Managing complex calendars and scheduling across time zones
Handling phone calls and email correspondence
Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.
Executive And Administrative Assistant
By Umoja Community Education Foundation, Inc. At Sacramento, CA, United States
Demonstrated high-level leadership and project management experience
Quick execution and efficient time management
Manage executive calendars and arrange meetings
Manage office supplies and service orders
Strong attention to detail, troubleshooting, and problem-solving skills
Three to five plus years of Executive Assistant experience
Executive Assistant Jobs
By Cuberg At San Leandro, CA, United States
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
May be responsible for directing and deploying support staff or other resources
Executive Assistant Jobs
By Trademark Venues At Bonsall, CA, United States
Bachelor's degree in Business Administration, Communication, Hospitality Management or a related field (preferred but not required).
Proven experience as an Executive Assistant, Manager, or similar role supporting C-level executives.
Exceptional organizational and multitasking abilities, with a keen eye for detail.
Strong communication skills, both written and verbal.
Prior experience in the events or hospitality industry is a plus.
Competitive compensation package and benefits.
Assistant Composer Jobs
By Midwood Music At Los Angeles, CA, United States
Excellent time management, organization, and communication skills
Experience in composition for various media projects, including films, television shows, video games and commercials
Strong knowledge of music theory and the ability to write and read music notation
A bachelor's or master's degree in music composition, music technology or a related field
Proficient in music software such as Logic Pro, Ableton Live, Cubase, Pro Tools, and Sibelius
Ability to work collaboratively in a fast-paced creative environment
Executive Assistant Jobs
By State Center Community College District At Fresno, CA, United States
Office administrative and management practices and procedures.
Exercise tact and diplomacy in dealing with sensitive, complex and confidential student, employee, management issues and situations.
Applicable sections of the California Education Code and other applicable laws.
Type accurately at a speed necessary to meet the requirements of the position.
Employment Standards / Minimum Qualifications
Licenses, Certificates And Other Requirements
Executive Administrative Assistant - Apple Maps
By Apple At Cupertino, CA, United States

Summary Apple Maps is looking for an Executive Administrative Assistant to support a Director and their respective team members. Our ideal candidate will bring a friendly can-do attitude to ...

Administrative Assistant Jobs
By Ryan Specialty At Walnut Creek, CA, United States
1-3 years of office experience in an administrative role preferred.
Strong verbal and written communication and presentation skills.
Answer phones, screen calls, transfer calls, and take messages.
Greet visitors with courtesy and professionalism.
Perform follow ups for various information requests received from customers/fellow employees.
Organize supplies, keeping inventory records and placing orders.
Executive Assistant Jobs
By BKM Capital Partners At Newport Beach, CA, United States
Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.
Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Excellent written and verbal communication skills.
Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a legal/commercial real estate industries
Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)
Working knowledge of MS Office (Word, Excel, PowerPoint)
Executive Assistant I Jobs
By County of Riverside At Banning, CA, United States
Take and prepare minutes of meetings.
Type correspondence, memoranda, reports, documents, orders, payrolls, briefs and statistical data such as charts, tables, and graphs.
Maintain control files to monitor status and expedites the completion of staff assignments.
Schedule appointments, coordinate time, place, and participant arrangements for meetings.
Sort, screen, and route incoming mail.
Provide general information to office and telephone callers and/or refer them to appropriate party.

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support