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Executive Assistant Administrative Assistant Jobs in Orange, California

Administrative Assistant Jobs
By Ultimate Staffing At Fountain Valley, CA, United States
Provide executive-level support to senior managers.
Manage email/correspondence and prepare presentations in PowerPoint.
4+ years’ experience in an administrative support role
Lean Six Sigma certification or PMP certificatation highly desirable
Great written, verbal, and interpersonal skills
Organize and execute the scheduling for internal and external meetings; coordinate catering needs, if applicable.
Executive Assistant Jobs
By BKM Capital Partners At Newport Beach, CA, United States
Manages CEO inbox and respond as a ghost writer on scheduling items or those you could help keep a process moving.
Works closely and effectively with the CEO to keep him well-informed of upcoming commitments and responsibilities, following up appropriately.
Excellent written and verbal communication skills.
Strong work tenure: Five to ten years of experience supporting C-Level Executives, preferably in a legal/commercial real estate industries
Intermediate knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat Pro)
Working knowledge of MS Office (Word, Excel, PowerPoint)
Assistant Jobs
By ATB At Laguna Niguel, CA, United States
Excellent organizational and time management skills
Prior experience in an administrative or assistant position preferred
Strong written and verbal communication skills
Ability to manage multiple tasks and meet deadlines
High school diploma or equivalent, bachelor's degree a plus
Strong attention to detail and accuracy
Administrative Assistant Jobs
By Anchor Medical Solutions At Huntington Beach, CA, United States

Introductory: invoicing, account management, filing, light project management, coordinates travel and meeting schedules. This is a 1099/contract position with intent to grow into full time with us ...

Administrative Assistant Jobs
By Salem Media Group At Orange, CA, United States
Must have a minimum of one (1) year prior administrative experience
Excellent organizational and analytical skills
Competitive pay structure based on experience
Order Entry into Wide Orbit system
Some Accounts Receivable work (Running Credit Cards/Mailing Checks)
Represents our station(s) at outside events as needed (avg. of 6 times per year)
Administrative Assistant Jobs
By PDCM Insurance At Cypress, CA, United States
Support Account Managers with ad hoc projects
Medical, Dental, and Vision Benefits
Provide quality Customer Service to clients and answer the phones
Clerical duties such as copying, scanning, printing, mail distribution
Technically savvy, MS Office familiarity (Outlook, Word, Excel) and internet navigation
Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
Administrative Assistant Jobs
By OurStaff At Brea, CA, United States
At least 4 years of experience in administrative roles supporting senior management.
Good time management/multi-tasking, juggling multiple projects and tasks
Exhibit professional and strong communication skills, both verbally and in written grammar
Sort, log, and distribute all certified payroll and labor compliance documents received via mail and email
Assist with compiling, scanning, and mailing certified payroll submittals
Log monthly OCIP/CCIP hour reporting, uploading in various portals
Executive Assistant Jobs
By STAAR Surgical At Lake Forest, CA, United States
• Must be able to work with various levels of management and staff.
• 1-2 years secretarial experience at the Executive level preferred.
• Video-conferencing scheduling experience preferred
• Good knowledge of Microsoft Office, WordPerfect, MS Outlook, E-Mail and Calendar, and Palm Desktop Organizer.
• Excellent oral and written communication skills.
• Good ability to organize, manage and prioritize multiple tasks; works well under pressure.
Administrative Assistant Jobs
By Halo Staffing Group At Los Alamitos, CA, United States
Greet patients upon arrival and check in/check out according to protocol
Enter and update all patient demographics
Insurance verification and collection of co-pays
Take detailed and accurate messages
Administrative Assistant Jobs
By Kohl's At Tustin, CA, United States

Scheduling, Payroll, Hiring, Orientation, Ordering and Training

Administrative Assistant Jobs
By City of Laguna Beach At Laguna Beach, CA, United States
Process, manage and track a variety of correspondence.
Multitasking with confidence and handling a wide-range or work responsibilities.
Effective communications skills and customer services.
Provide complex administrative support to a department head and departmental staff.
Maintain department files in an organized, easily accessible manner.
Pivoting seamlessly between tasks and navigate interruptions.
Executive Assistant Jobs
By Reata Glen At San Juan Capistrano, CA, United States
Publishes a weekly newsletter from management to the Resident population.
Responsible for interviewing, training, scheduling and performance management of front desk/receptionist staff.
Fulltime Benefits include PTO, Holidays, Medical, Dental, Vision, Life Insurance, and more.
Provides as needed support to other directors/managers as needed
At least three years experience as an Administrative Assistant, preferably at the executive level.
Must have excellent customer service/hospitality and writing skills
Administrative Assistant Jobs
By Savvy Healthcare At Santa Ana, CA, United States
Good organization, time management and scheduling skills
Training, onboarding and supervising junior clerks
Basic bookkeeping experience, especially in accounts payable/receivable
Answering customer questions, providing information, taking and processing orders and addressing complaints
Answering phone calls and calling customers and vendors to follow up on appointments and deliveries
Compiling, maintaining and updating company records
Administrative Assistant ($24.00) Jobs
By Irvine Company At Newport Beach, CA, United States
Strong computer skills: MS Office Office Suite; Google Suite experience preferred.
1 to 3 years of experience in administrative support or relevant work experience.
Must have excellent verbal and written communication skills.
Provide administrative support and coordination on projects as assigned.
Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
Executive Assistant Jobs
By AGI Business At Irvine, CA, United States
Exceptional time-management and organizational skills.
Coordinate and manage executive scheduling, including calendar management and prioritization of appointments and meetings.
Calendar management: 3 years (Preferred)
Manage information flow in a timely and accurate manner, ensuring effective communication within the organization.
Prioritize and manage email correspondence, responding to messages as required.
Previous work experience as an Executive Assistant, Personal Assistant, or in a similar role.
Executive Assistant Jobs
By RealREPP At Santa Ana, CA, United States
Strong organizational and time management skills.
Manage and maintain confidential files and records.
Excellent written and verbal communication skills.
Ability to work in a fast-paced environment and manage multiple priorities.
2+ years of experience as an Executive Assistant or similar role.
Provide administrative support to the CEO and Executive Team, including managing schedules, coordinating meetings, and making travel arrangements.
Executive Assistant Jobs
By Los Angeles Chargers At Costa Mesa, CA, United States
Heavy, ever-changing calendar management requiring interaction with both internal and external executives and assistants to coordinate a variety of complex meetings.
Manages report generation and report building - must be proficient in Microsoft Word and Excel.
Excellent interpersonal and written communication skills.
Compensation: Anticipated hiring salary range is $75K-$85K depending on experience.
Maintain a high-level of confidentiality in all areas of discussion with the Executives and handle sensitive matters with discretion.
Arranges travel plans and itineraries, compiles documents for travel-related meetings.
Executive Assistant (Irvine) Jobs
By J.R. Berry Search Group, Inc. At Irvine, CA, United States

Hybrid schedule (4 days in-office, 1 day remote)

Please submit your resume for immediate consideration. No calls, please.

Executive Assistant - Aliso Viejo - $120K
By J.R. Berry Search Group, Inc. At Aliso Viejo, CA, United States
The Executive Assistant will offer top-tier support with administrative and personal duties:
Managing multiple complex calendars, expertly coordinating meetings and calls across global time zones; scheduling professional and personal appointments as needed
Arranging extensive travel, including flights, hotels, car services, reservations, and itineraries
Coordinating all meeting logistics; setting up spaces, creating materials, taking notes and distributing as needed, and performing follow-up on action items
Generating expense reports, preparing reimbursements
Performing light personal assistance duties – running errands, coordinating events, etc.
Administrative Assistant Jobs
By STORAMERICA At Irvine, CA, United States

APPLICANT MUST TAKE AND SUCCESSFULLY PASS A BACKGROUND CHECK AND DRUG TEST.

You can find more information about our company at www.castorage.com

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support