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Executive Assistant Administrative Assistant Jobs in Alameda, California

Executive Assistant Jobs
By Cuberg At San Leandro, CA, United States
Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
Uses discretion, judgement, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
Develops positive and strategic relationships at all levels of the organization.
May be responsible for directing and deploying support staff or other resources
Executive Assistant Jobs
By Terminal49 At Berkeley, CA, United States
Exceptional organizational skills, project management and attention to detail
Future opportunity for light office manager responsibilities
Work closely with the Finance team on expense reports, policy compliance and budgeting
5+ years of related work experience
Extremely strong communication and interpersonal skills
Strong knowledge of G-Suite (bonus points for Notion and Linear power users)
Administrative Assistant Jobs
By Robert Half At Alameda, CA, United States
At least 1 year of Administrative Assistant experience preferred
Bindery printing projects experience preferred
Foundational knowledge in ordering office supplies and equipment
Microsoft Word experience highly desired
Proven knowledge of navigating basic office equipment and protocols
Strong communication and social skills and able to receive criticism well
Executive Assistant Jobs
By Common Future At Oakland, CA, United States
Adept at project management with a keen understanding of timelines, scheduling, and reminders
Manage calendars effectively, ensuring adequate space and time between meetings
High interest and skill in supporting multiple executives; interest in working at an organization with a shared leadership model
Experience with online and in-person event planning and logistics related to supporting executives
Detail oriented with strong verbal, written, and visual communication skills.
Experience with productivity software and meeting technology such as Zoom, Airtable, and GSuite, a plus
Administrative Assistant Jobs
By Charles Peters Recruitment At Dublin, CA, United States
·Maintained full responsibility for all administrative activities including records management, data entry, spreadsheet development and file management
Managed incoming calls and texts from insurance policy owners/holders and assisted with information to questions.
Scheduled appointments and managed meeting logistics
Additional Desired Competencies and Experience
·Excellent communication skills written, verbal and listening
Developed new method for e- filing life insurance policies which combined all policy information within households.
Administrative Assistant Jobs
By Daylight Foods, Inc. At Union City, CA, United States
Relevant Bachelor's Degree or equivalent work experience of direct involvement in warehousing and transportation.
Strong computer skills, including all Microsoft Office products. 
Must have strong Excel experience.
In-depth knowledge of customer service principles and best practices. 
Answer phones and greet visitors
Schedule appointments and maintain calendars
Administrative Assistant Jobs
By Raphael stone CA At San Leandro, CA, United States
Emails daily sales report to management and associates at the end of the day.
Tracks expenses through bank account and informs management of any discepancies.
Emails daily bank report every morning to management and associates.
Other duties related to business operations as determined by management.
Creates and emails weekly offers to all customers and sales representatives.
Orders office and warehouse supplies with manager authorization.
Administrative Assistant Jobs
By Supportive Housing Community Land Alliance At Oakland, CA, United States
You'll manage and update our databases, keeping us on track with our projects.
You have excellent communication skills and a strong understanding of working with diverse populations.
You have at least three years of administrative work experience.
Experience with implementing diversity, equity, and inclusion practices in the workplace.
Flexible work hours and the option to work remotely.
Health benefits and a SIMPLE IRA matching retirement plan.
Executive Assistant Jobs
By VIVA USA Inc. At Pleasanton, CA, United States
EDUCATION AND EXPERIENCE YOU’LL BRING
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Number of years or previous experience and at what level At least 5 years
5+ years of executive assistant experience required in corporate setting supporting C-Level executives.
Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook
Be point of contact between Executive, key stakeholders, internal employees and external customers
Administrative Assistant Jobs
By Akraya, Inc. At Newark, CA, United States
Assists with organization of meetings, travel needs, and coordination need and coordinates and manages holiday schedules and vacation coverages
Bachelor's degree or equivalent experience preferred
Advanced knowledge in Microsoft Office programs (Outlook, Word, PowerPoint, Teams, Excel, SharePoint)
Finalizes, proofreads, and edits letters and documents, on occasion develops, edits, and completes presentations and other materials
Acute attention to detail, follow-through, confidentiality, and deadlines; precise in execution
Good sense of style for PowerPoint presentations
Executive Administrative Assistant Jobs
By Social Policy Research Associates At Oakland, CA, United States
Ability to discern and care for sensitive information among staff and/or between management
Apply knowledge of appropriate software applications to solve multiple administrative and/or coordination tasks
Excellent customer service skills and ability to glean information requested and respond to requests in a timely, professional, and pleasant manner
Provide administrative assistance such as writing and editing company-wide announcements
Maintain accurate and organized records for easy retrieval from shared drives and Intranet system, which includes updating files
Ensure confidentiality of sensitive information
Administrative Assistant Jobs
By WestEd At , Alameda, 94501, Ca $63,200 - $79,000 a year
Some education sector experience preferred (examples include experience working with state education agency, and federal or state-funded programs)
5 years administrative support experience
Preferred experience with modifying documents to ensure accessibility (i.e., Section 508 compliance)
Ability to emphasize a collaborative approach using high-quality customer service skills
Ability to quickly adapt to new computer programs/software; experience with Zoom or other videoconference software preferred
All health/welfare benefits are effective first of the month following hire date
Administrative Assistant Jobs
By Horizontal Talent At Los Altos, CA, United States
Good basic computer skills with Microsoft
Field questions from real estate agents and go to manager or other staff to get answers
Reason for opening: resignation of FTE
Answer phones and greet customers and agents at front desk
Keep copier loaded with paper
Administrative Assistant Jobs
By GLS US At Paramount, CA, United States
All other duties as assigned by management.
Distributes all incoming mail; manages outgoing mail.
Must have 1 year experience
Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)
Extensive knowledge of applicable truck driving rules and regulations
A job for which military experienced candidates are encouraged to apply
Administrative Assistant Jobs
By PathPoint At Santa Barbara, CA, United States
Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.
2 years of office/administrative experience.
Strong interpersonal skills with a customer service approach.
Be the first point of contact for all callers and visitors.
Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.
Maintain various databases and e-filing systems.
Administrative Assistant Jobs
By Ultimate Staffing At Fountain Valley, CA, United States
Provide executive-level support to senior managers.
Manage email/correspondence and prepare presentations in PowerPoint.
4+ years’ experience in an administrative support role
Lean Six Sigma certification or PMP certificatation highly desirable
Great written, verbal, and interpersonal skills
Organize and execute the scheduling for internal and external meetings; coordinate catering needs, if applicable.
Administrative Assistant Jobs
By Associa At Desert Hot Springs, CA, United States
Time management and time critical prioritization skills.
Receives and responds to incoming calls from homeowners, Board members and vendors.
Reviews invoices for completeness/accuracy of charges and prepare payable vouchers for manager’s approval if not completed by Telephone Operator.
Prepares and assists community managers with monthly board packages and in house mailings.
Keeps work spaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution.
Files association documents for Community Managers. Arranges for delivery and pick up of documents from storage when necessary.
Administrative Assistant Jobs
By Puppet Art Theater Co. At Greater Sacramento, United States
Sacramento Area. (Work from Home.)
Manage and coordinate schedules for performances, rehearsals, and workshops. Liaise with venues to ensure seamless tour planning.
- Previous administrative experience preferred.
- Excellent communication and organizational skills.
Part-Time (8-12 hours per week)
Track of locations of puppet shows, stages and other equipment.
Administrative Assistant Jobs
By JSL Technologies, Inc. At Port Hueneme, CA, United States

Oxnard, CA About Us JSL Technologies, Inc. (JSL) is a certified Small Disadvantaged Business (SDB) and Veteran-Owned government contractor providing engineering, logistics, and program support ...

Executive Assistant ($100K) Jobs
By J.R. Berry Search Group, Inc. At Pasadena, CA, United States
Facilitating office management needs – ordering supplies, maintaining cleanliness, ordering lunches, etc.
3+ years of prior administrative experience
Comfortability with obtaining notary certification within one year of hire
Managing complex calendars and scheduling across time zones
Handling phone calls and email correspondence
Coordinating meeting logistics – setting up conference rooms, creating agendas and presentations, ordering catering, A/V setup, etc.

Are you an experienced Executive Assistant looking for a new challenge? We are looking for an organized and detail-oriented individual to join our team as an Executive Assistant/Administrative Assistant. You will be responsible for providing administrative support to the executive team, managing calendars, and coordinating meetings and events. If you have excellent communication and organizational skills, we want to hear from you!

Overview Executive Assistant Administrative Assistants provide administrative support to executives, managers, and other professionals. They are responsible for a variety of tasks, including scheduling meetings, managing calendars, preparing documents, and providing general administrative support. Detailed Job Description

Executive Assistant Administrative Assistants are responsible for providing administrative support to executives, managers, and other professionals. They must be able to multitask and prioritize tasks in order to meet deadlines. They must be organized and detail-oriented, and have excellent communication and interpersonal skills. Responsibilities may include:

• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support
Job Skills Required
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks
• Highly organized and detail-oriented
• Proficiency in Microsoft Office Suite
• Knowledge of office procedures and protocols
• Ability to work independently and as part of a team
Job Qualifications
• High school diploma or equivalent
• Previous experience in an administrative role
• Ability to work in a fast-paced environment
• Ability to handle confidential information
Job Knowledge
• Knowledge of office procedures and protocols
• Knowledge of Microsoft Office Suite
• Knowledge of customer service principles
Job Experience
• Previous experience in an administrative role
• Experience in a customer service role
Job Responsibilities
• Scheduling meetings and managing calendars
• Preparing documents, reports, and presentations
• Answering phones and responding to emails
• Coordinating travel arrangements
• Maintaining filing systems
• Assisting with special projects
• Providing general administrative support