Strategic Events Coordinator Jobs

Core BTS is looking for a detail-oriented and collaborative individual to help execute a comprehensive event marketing strategy for a growing IT company.
Job Summary
The Strategic Events Coordinator will support the planning and execution of Core BTS events that enhance the team member experience, increase brand loyalty, and drive services demand. This includes, but is not limited to, Core BTS’ annual sales kickoff meeting, team strategy sessions, industry conference booths, partner programs, and regional business development activities (i.e., roundtables, workshops, etc.).
This individual will collaborate closely with marketing, sales, and channel alliance leaders to create immersive event experiences that educate, inform, and engage Core BTS’ target audience. They will support event operations, ensuring event plans are executed on time and within budget. Additionally, they will assist with event reporting and tracking, working alongside leaders to ensure event goals are achieved. The right candidate is an extremely organized individual who has experience managing multiple event plans simultaneously.
The Strategic Events Coordinator will report through the Marketing Manager of Strategic Events into the Sr. Director of Marketing.
Responsibilities
Event Strategy Support

• Collaborate with Marketing Manager of Strategic Events to implement industry best practices and standards at Core BTS
• Track event success metrics, KPIs, and goals
• Contribute to corporate events calendar and budget tracking activities
• Collaborate with cross-functional teams to execute event strategy in support of GTM initiatives

Planning & Operations

• Build strong follow up programs that cross promote marketing campaigns and help sales move leads through the funnel more quickly
• Develop robust event workback plans and manage cross-functional groups to ensure on time completion of deliverables
• Assist with the management of the Core BTS team member brand store
• Develop, promote, and execute both virtual and in-person events with an emphasis on event experience
• Support corporate events and activities, including Core BTS team member meetings and strategy sessions
• Support procurement of printing and promotional items that help increase brand awareness and drive recognition in the marketplace
• Manage event logistics, including timelines, operations, schedules, invoicing, and production coordination
• Manage relationships with key vendors and community partners to establish and maintain a strong brand image

Qualifications

• Proficient in Microsoft Word, PowerPoint, and Excel
• Excellent interpersonal skills
• Passion for marketing, communications, and process efficiency
• Strong project management and organizational skills
• Ability to quickly problem-solve and effectively manage multiple workstreams at once
• Bachelor’s degree in strategic communications, event management, hospitality management, or a related field
• Ability to build relationships with individuals across the organization from a Consultant to the CEO
• Adaptability and flexibility to changing environments and the ability to work autonomously
• Hands-on experience managing events from concept to completion
• At least one year of experience leveraging a marketing automation tool (e.g. HubSpot, Marketo, MailChimp) to build and manage event promotions and email communications is preferred
• Ability to read, review, and execute facilities agreements and contracts
• At least one years’ experience arranging food and beverage orders in alignment with event needs and industry standards
• General understanding of virtual event platforms like GoTo Webinar, Microsoft Teams, Whova, etc.
• Ability to effectively liaise with on-site production staff and arrange set-up, staging, and strike
• One to two years of proven experience in event marketing, event coordination, and / or banquet operations (internships or collegiate program council service qualify as experience)

Benefits
You'll love working at Core BTS not just for the usual benefits, but for our environment and culture!

• You'll have the opportunity to work in a dynamic and extremely positive environment where there is always the opportunity to challenge your skills and really move the needle
• You’ll work with large, sophisticated, and progressive clients throughout North America
• You'll work with a great group of people in a highly collaborative team and results oriented atmosphere

We provide a comprehensive benefits program including: Health, Vision, and Dental Insurance, Life Insurance, Health/Dependent Care Flexible Spending, 401(k) Plan, Short-Term and Long-Term Disability Coverage, Generous Vacation and Flex Time Off Programs, Company Paid Holidays, and Training and Development Opportunities.
Notices
The above description is intended to describe the general nature and level of work performed by individuals assigned to this position. This is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, or experience required of individuals in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.
Core BTS is proud to be an Equal Opportunity/Affirmative Action employer
Core BTS will consider qualified candidates with criminal histories in a manner consistent with The Los Angeles Fair Chance Initiative for Hiring Ordinance.