Staff Assistant Jobs

Salary: $22.40 to $31.73 per hour

Position Qualifications

High school graduation or equivalent AND two years of experience providing clerical support in a fast-paced business environment. Must have strong attention to detail, maintain confidentiality, and work well as a team and independently. The below list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by persons in this class. Employees may not be required to perform all duties listed and may be required to perform additional, departmental-specific duties.

• Make reservations for City facilities; maintain centralized department records, including contracts, project files, meeting summary notes, tract maps, plans, and specifications.
• Input or retrieve data and prepare reports from online or personal computer systems; perform data file management, maintain mailing lists or other contact information for department needs;
• Follow and perform basic office procedures; filing, inventory, and maintain supplies; check invoices and packing slips; sort, distribute, and route mail.
• Type from rough drafts, review, edit, and proofread various memoranda, correspondence, reports, and documents, including council, commissions and committees reports, and fliers using Microsoft Professional Suite software (WORD, EXCEL, POWERPOINT, ACCESS).
• Receives and screens visitors and telephone calls to provide information that may require the general interpretation of City policies and procedures; take messages or refer callers to appropriate persons; provide follow-up on the more routine inquiries from the public or staff and refer or assist in the resolution of problems.

Knowledge, Skills, And Other Characteristics

• Skilled in maintaining files, records, and legal documents, providing and following oral and written instructions, establishing and maintaining positive and productive working relationships, and time management to complete projects and assignments;
• Proficient in operating department office equipment, including computers and software, fax machines, copiers, scanners, and other specialized equipment. Must be able to effectively utilize MS Office software packages such as Word, Excel, and PowerPoint.
• Ability to TYPE 40 (NET) words per minute, learn the organization, procedures, and operation details of the City and assigned department/division; understand and follow both oral and written instructions, perform routine duties with accuracy;
• Knowledge of correct English usage, spelling, grammar, and punctuation, including business correspondences and alpha and numeric filing procedures, quality customer service methods and practices, organization and planning techniques, and essential business etiquette and professional standards, and personal computer operations;

The Examination Process

To participate in the Selection/Examination Process, applicants must have access to a computer with internet, video, audio, email, and MS Word. The examination process may consist of the following: (1) Computer Skills Assessment, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score between 70-100 to have their name placed on the active Eligibility List.

The top three ranks on the eligibility list will be invited to a selection interview with the hiring authority. The Eligibility List shall be utilized to fill both full-time and part-time employment opportunities for one year from the date of Eligibility List is established. The City of Inglewood is an Equal Employment Opportunity Employer complying with the law that forbids discrimination and ensures that everyone is provided equal employment opportunities regardless of Race, Color, Disability, Sex, Religion, Age, or National Origin.

|0|hiddenField|

Closing Date/Time: September 14, 2023 6:00 PM