Administrative Assistant, Staff Jobs

Company
Qualcomm Technologies, Inc.
Job Area
Administration Group, Administration Group > Administrative Support
General Summary
Provides complex and advanced administrative assistance to a Director, Sr. Director, or above. Applies advanced knowledge of industry standards in various administrative areas, including policies, guidelines, and procedures. Leverages advanced proficiency in various types of software including Microsoft Office Suite (Outlook, Word, Excel, & PowerPoint) and shared file services (SharePoint, MS Teams, OneDrive, etc.) to provide effective and efficient support. Exercises professional and ethical judgement as work is generally of a critical or confidential nature. Assignments may be of a diverse scope and related to various functional areas.
Minimum Qualifications

• High School diploma or equivalent.
• 2+ years of work experience in a role requiring interaction with upper management.
• 7+ years of Administrative Assistant experience.

Preferred Qualifications

• 4+ years of working in a global, matrixed organization.
• 4+ years of work experience in a role requiring interaction with upper management.

Principal Duties And Responsibilities

• Expertly completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor tracking and support, etc.).
• Manages advanced calendar needs for multiple directors and above, including making calendar decisions on their behalf to effectively prioritize their time and resources.
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others’ ideas into solutions and procedures.
• Provides complex assistance and support to a Director, Sr. Director, or above.
• Answers, screens, routes and/or responds to internal (with exposure/requests from multiple directors and above) and external phone calls.
• Coordinates advanced domestic and complex international travel (flights, hotel, rental cars, etc.) for multiple travelers and trips with multiple connections and countries. This includes advanced understanding travel visas and documentation as well as expense reconciliation.
• Arranges and coordinates various complex types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
• Compiles information from various sources and prepares complex correspondences, reports, spreadsheets, and presentations with the appropriate syntax and grammar.
• Provides direction to other administrative employees.
• Acts as an information source for departmental/company policies and procedures.

Level Of Responsibility

• Working independently with little supervision.
• Completing tasks with multiple steps that can be performed in various orders; substantial planning and prioritization must occur to complete the tasks effectively; mistakes may result in significant rework.
• Solving salient problems; multiple approaches may be necessary to solve the problem; often information is missing or conflicting; advanced analysis and interpretation skills are required.
• Making ethical decisions that are significant in impact; errors may have a significant impact or effect on projects or operations.
• Using verbal and written communication skills to convey complex and/or detailed information. May require influence, cooperation, tact, and diplomacy, etc.

Although this role has some expected minor physical activity, this should not deter otherwise qualified applicants from applying. If you are an individual with a physical or mental disability and need an accommodation during the application/hiring process, please call Qualcomm’s toll-free number found here for assistance. Qualcomm will provide reasonable accommodations, upon request, to support individuals with disabilities as part of our ongoing efforts to create an accessible workplace.
Qualcomm is an equal opportunity employer and supports workforce diversity.
To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Qualcomm. Staffing and recruiting agencies and individuals being represented by an agency are not authorized to use this site or to submit profiles, applications or resumes, and any such submissions will be considered unsolicited. Qualcomm does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to our jobs alias, Qualcomm employees or any other company location. Qualcomm is not responsible for any fees related to unsolicited resumes/applications.
EEO Employer: Qualcomm is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or any other protected classification.
Qualcomm expects its employees to abide by all applicable policies and procedures, including but not limited to security and other requirements regarding protection of Company confidential information and other confidential and/or proprietary information, to the extent those requirements are permissible under applicable law.
Pay Range
$31.99 - $47.99
The above pay scale reflects the broad, minimum to maximum, pay scale for this job code for the location for which it has been posted. Even more importantly, please note that salary is only one component of total compensation at Qualcomm. We also offer a competitive annual discretionary bonus program and opportunity for annual RSU grants (employees on sales-incentive plans are not eligible for our annual bonus). In addition, our highly competitive benefits package is designed to support your success at work, at home, and at play. Your recruiter will be happy to discuss all that Qualcomm has to offer!
If you would like more information about this role, please contact Qualcomm Careers.