Senior Supply Chain Analytics Coordinator

City Harvest is New York’s first and largest food rescue organization, helping to feed millions of New Yorkers who struggle to put meals on their tables. During our 40 years serving New Yorkers in need, we have rescued more than one billion pounds of fresh, nutritious food and delivered it—free of charge—to hundreds of food pantries, soup kitchens, community partners, and our own Mobile Markets® across the five boroughs. This year, we will rescue and distribute more than 75 million pounds of nutritious food to our neighbors in need. Named one of America's Top 100 Charities by Forbes, City Harvest works alongside our community partners to boost community capacity, expand nutrition education, and strengthen local food systems. Since our founding in 1982, City Harvest has always been there to feed our city—one day, one meal, one New Yorker at a time. To learn more, please visit cityharvest.org.
Job Overview
City Harvest is seeking a detail-oriented Senior Supply Chain Analytics Coordinator who will be responsible in assisting the Supply Chain North America (SCNA) team in administrative and data analysis capacities. In addition to overseeing the processing of over 200 monthly invoices, the candidate will provide support in all aspects of drafting narratives, reporting and data management and will play a supporting role in developing our annual and reforecast budgets as well as being cross trained to back-up the allocations and the SCNA procurement team.
This position reports to the Senior Manager, Manager Supply Chain Analysis and Reporting.
Who You Are
You are an analytical and strategic thinker that thrives in a fast paced, team environment.
You are a highly motivated self-starter, eager to simultaneously learn and can apply learnings in real-time.
You are passionate about data, data visualization and reporting, understanding supply chain, and are able to meticulously process invoices.
Roles And Responsibilities

• Reporting and Analysis: Execute the cross-function analysis of strategic targets and budgets, including providing data to create models and forecasting. Autonomously support all Supply Chain reporting projects by reviewing and maintaining accurate data within CRM and IMS. Analyze historical data and trends to project and communicate changes in Supply Chain operations, specifically for budgeting and reforecasting one of the largest budgets within the organization. Compile and create weekly and monthly reports to communicate progress on food sourcing goals and budget for internal and external purposes (i.e. Finance, External Relations, and Operations). Provide detailed reporting on an ad-hoc basis for the Senior Director, Supply Chain.
• Data stewardship: Oversee the data entry and reconciliation process, including the creation and maintenance of over 2,000 donor accounts in the Customer Relationship Management software (CRM) and accurate entry into the Inventory Management System (IMS). Responsible for best practices in database quality checks for the Supply Chain team, working cross-functionally with internal operational and financial stakeholders to address any inconsistencies or missing data.
• Documentation: Autonomously compile and create narratives and processes for reports and presentations on a daily, weekly and monthly basis to inform food sourcing strategy and goals. Concisely communicate and update the Supply Chain narrative based on internal and external stakeholder requests. Oversee and maintain team processes and methodology for data, reporting, and analysis, ensuring long-term coverage and transition planning.
• Operations and Supply Chain Support: Support for the Allocations function by fully allocating on a monthly and as-needed basis. Serve as back up support for the allocations process, ensuring consistency for the daily process that is essential to City Harvest’s operations. Maintain consistent communication across several key operational departments (Warehouse, Program Operations, and Inventory teams) to maintain a balanced inventory and provide feedback for inbound and outbound product flow.
• Invoicing: Manage the invoicing process for the entire Supply Chain team. Ensuring accurate and timely processing of over 200 monthly invoices, including requesting invoices from food donors and communicating externally of any payment issues. Working cross-functionally with Accounts Payable to rectify and communicate errors in invoices in payments to prevent overpayment and maintain the team’s purchasing power for one of the largest budgets in the organization.

Job Specifications

• Strong knowledge of concepts, practices and procedures related to Supply Chain 
• 2
• Job experience in a related field such as business, operations, accounting, economics a plus
• Bachelor’s Degree preferred
• Ability to think/work independently, using good judgment when situations arise for which there is no established protocol
• Additional related college courses, professional trainings, or progressively-responsible work experience is a plus
• Ability to work in a team environment and communicate necessary information to team members in a remote work setting
• Strong analytical skills
• Education:
• Invoice processing and data entry experience a plus
• Knowledge:
• Strong knowledge of concepts, practices and procedures related to Supply Chain
• Years’ experience in a relevant field
• Strong ability to analyze and pull data in order to inform strategy by compiling information from several sources 
• Experience with financial reporting requirements for purchasing or logistics a plus
• Ability to extract, analyze and create data from a variety of sources
• Detailed oriented, highly organized and enjoy coordinating activities
• Technical Skills:
• The ideal candidate will be determined, outgoing, positive, articulate and diplomatic
• Strong customer service, interpersonal skills and leadership abilities required
• Excellent time management skills with the ability to prioritize and make time-bound decisions
• Experience handling difficult situations and producing agreeable results
• Timely follow up and excellent attention to detail
• Strong problem-solving ability to breakdown multi-dimensional issues into clear and concise analysis/output, providing clarity for the relevant business teams to take action 
• Required Experience:
• Ability to multi-task under tight deadlines in a high paced environment
• Experience using multiple software platforms a plus (Including MS GP2013, MS CRM and MS Office)
• Previous experience in customer service, logistics or administrative services
• Excellent computer skills including Microsoft Office, Outlook

Working Conditions

• To accomplish essential job functions, required to work irregular hours and to return to work in emergency situations on an on-call basis.
• Ability to work in a hybrid environment, required to work in-office 3 days a week.

Why choose City Harvest?
There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers a competitive salary, full benefits (including medical, dental, and vision) with employer contributions towards premiums, employer-provided life insurance, and a 403(b)-retirement savings plan with matching employer contributions. We also offer discounted staff perks (movie tickets, gym memberships, cellular plans, etc.), generous time off, and professional development opportunities.
At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace that values the communities we serve. City Harvest is an equal-opportunity employer that is committed to the practice of equity and inclusion.