Senior Executive Assistant To Cfo/Project Manager

Brief Description

Senior Executive Assistant to CFO/Project Manager—ABA Centers of America

Fort Lauderdale, Florida

About ABA Centers Of America

ABA Centers of America provides ABA (Applied Behavior Analysis) therapy and diagnostic services to people with autism. We help clients and families in our centers, in homes, and in the community. Our company began with one person trying to get help for two young family members with autism. Now our goal is to bring ABA therapy to as many clients as possible. Our clinics are in multiple locations, and we are expanding rapidly but with careful attention to planning and resources. Client care is at the center of everything we do.

Why You'll Love This Job

Are you an experienced executive assistant? Join a team that's making a difference! As Senior Executive Assistant to the Chief Financial Officer/Project Manager for our rapidly growing, multi-state group of ABA therapy centers, you will help bring our unique autism care services to kids and families who need this life-changing therapy. We're building a special organization committed to changing the way autism/ABA services are delivered. This position is your chance to join a forward-thinking company of professionals working together to make a real difference in the lives of kids and families.

What You'll Do

• Schedule and manage the CFO’s calendar, including prioritizing and resolving conflicts and competing demands, proactively scheduling meetings, and maintaining an organized office.
• Create presentations and written deliverables to keep extended team updated on project activities and direction
• Organize and coordinate international/domestic travel and related requirements, including travel authorizations, flight tickets, hotel bookings, visas, airport transfers, etc.
• Proofread, answer, and compose routine handwritten and electronic correspondence, including donor and board communications and other partner-related materials; prepare selective summaries and any follow-up actions for the CFO.
• Perform general clerical duties such as transcribing dictation, scanning, copying, faxing, filing, data entry, etc.
• Undertake special assignments/projects on a wide variety of issues as requested by the CFO and Finance Executives.
• Assist with finance transformation workload as assigned
• Collect and open mail addressed to Finance/Accounting; forward correspondence to appropriate staff for action.
• Establish positive relationships with clients and peers that build credibility, foster collaboration and empower the project team
• Monitor and manage financial projects and set deadlines
• Complete various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, etc.
• Project Management: Responsible for delivering projects on-time and meeting functional and quality specifications

Requirements

Education, Work-Experience, and Other Requirements

• Successful work experience as Executive Assistant to C-suite officer
• BS/BA in Business Administration or relevant field
• Willingness to submit to drug and background screenings
• Occasional travel required

Expertise Needed

• Aptitude for critical thinking, problem-solving, and decision making
• Outstanding communication and interpersonal skills
• Strength of character, ethics, commitment, and reliability
• High-level project and process management
• Proficiency in Microsoft Office suite with expert-level skills in Microsoft PowerPoint
• Strong working knowledge of best business practices
• High proficiency with PC/mobile-device technology, particularly with Zoom and online-meeting platforms
• Exceptional organizational, planning, and time-management skills

Summary

Benefits

• Three weeks of paid time off to start
• Dental, vision, long-term disability, and life insurance
• 100% company-paid medical insurance plan option
• Generous 401(k) match

ABA Centers of America Culture

ABA Centers of America is an environment propelled by collaboration through our team-member philosophy: “Empowering Your Ambition.” That means we want to do everything we can to help team members fulfill their professional goals.

Most importantly, ABA Centers of America team members understand that clients come first and are at the center of everything we do.