Research Administrator - Remote

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School of Medicine Established in 1930, Hiring Company School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Hiring Company School of Medicine along with the Hiring Company School of Nursing, Hiring Company Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Hiring Company Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

This position will have an opportunity to work remotely. All Hiring Company remote workers must reside in one of the following states or districts: Arizona; California; Florida; Georgia; Hawaii; Illinois; Maryland; Massachusetts; Montana; New Jersey; New York; North Carolina; Pennsylvania; South Carolina; Tennessee; Texas; Virginia or Washington, DC.

Occupational Summary

Pre and/or post grant awards experience is essential.

Performs pre- and/or award management activities for the Schools of Medicine and Nursing. Pre- award activities include reviewing department proposals prior to submission and ensuring all applications meet University policy and Federal regulations, award review and set-up to facilitate appropriate long-term management. Award management activities include facilitating the progress of the sponsored project by reviewing prior approval requests, rebudgets, extensions, and managing the closeout process. The successful candidate will be assigned either to pre-award or award management as a primary function, but will be crossed trained to provide coverage for the other.

Work Performed

Proposal Review and Approval

• Review the application to ensure that non- central approvals, appropriate clearances and required compliance approvals (such as human subjects, laboratory animals, export controls, COI, or biohazardous materials) have been obtained for the project.
• Ensure that applications are submitted in a timely manner
• Review the proposal to ensure the completed proposal package meets sponsor submission standards, including electronic system requirements for each sponsor.
• Review applications for institutional risk issues, accuracy, correct rates, and allowability of items proposed. Facilitate changes when issues are identified.
• Assist PIs and Grant Managers in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, University policies and Federal regulations.
• Ensure that all required documentation for subcontractors is complete prior to submission of the proposal.

Award Review and Set-up

• Process awards in a timely manner; notify TBS of new awards and notify department administrators that an award has been received.
• Review award and project for compliance requirements.
• Review the NOA or other awarding mechanism terms and conditions and note changes, additional terms, etc. Communicate with the project’s PI or designated administrator on issues related to the award.
• Initiate/approve account set-up for new projects
• Request and review revised budgets if needed.

Award Management

• Communicate with the project’s PI or designated administrator on award issues.
• Act as a liaison between sponsors and investigators during a project to resolve issues or make prior approval requests.