Reception Administrative Assistant Jobs

As our Administrative Assistant & Receptionist, you will play a crucial role in ensuring the smooth functioning of daily operations and maintaining a positive experience for all visitors and tenants.

This is a multifaceted position where flexibility and a can-do attitude are essential.

Responsibilities:

Administrative Support:

• Handle incoming and outgoing correspondence, ensuring accuracy and prompt delivery.
• Assist the management team with various administrative tasks, including but not limited to data entry, file organization, scheduling appointments, and preparing reports.

Building Reception:

• Effectively manage the reception area, maintaining a clean and organized space.
• Listen attentively to tenant complaints and concerns, documenting and reporting them to the appropriate personnel for prompt resolution.
• Warmly greet all visitors and tenants, providing a professional and friendly first point of contact.
• Foster positive tenant relations by being approachable and proactive in addressing their needs.
• Act as the primary point of contact for visitors, addressing inquiries and directing them to the appropriate persons.

Requirements:

• Exceptional attention to detail and accuracy.
• Ability to remain composed under pressure and handle challenging situations with poise.
• Proficiency in MS Office Suite and basic computer applications.
• Familiarity with property management or a similar field is a plus.
• Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
• Proven experience as an administrative assistant or in a front desk/receptionist role.
• Strong communication and interpersonal abilities, with a welcoming and helpful demeanor.