Port Operations Coordinator Jobs

POSITION OVERVIEW: This position will anticipate and provide a broad range of administrative support to ensure that all regional operations are in an effective, up to date and accurate manner. This includes but not limited to: assistance with employee training, financial processes, invoicing, compiling audit data and monitor maintenance and repair of North America.
This is an exempt position. The primary duty of this role is office/non-manual work directly related to management or general business operations of the employer. This role includes discretion and independent judgement in matters of significance.
JOB RESPONSIBILITIES:

• Updating and maintaining yard inventory (different systems) Cross training with other workmates.
• Organizing and filing documents.
• Taking and scheduling appointments.
• Cargo bookings validation to expedite reception of containers from customers at the Chiquita terminal.
• Organizing and prepare documentation for everyday dispatch.
• Submitting to Great White Fleet Customer service the received dock receipts at the port, for the title validation purposes.
• Planning inspections in coordination with Agriculture and CBP to provide the more available containers on board of every week vessel.
• Planning and discharge confirming Chiquita vessels and 3rd party vessels with Chiquita cargo on board in Chiquita’s system,
• Paper rolls stuffing control and reporting.
• Receiving truck drivers and having them ready for loading.

JOB REQUIREMENTS:

• Must be able to meet department goals with little direction, able to anticipate and make needed adjustments to schedules, meeting arrangements, travel arrangements, etc.
• Adaptable and proactive.
• Excellent PC skills. Proficiency in Microsoft Word, Excel, and PowerPoint a must.
• Ability to define priorities and to handle multiple tasks and projects.
• Strong organization, planning, and time management skills.
• Ability to manage financial processes, strong analytical ability.
• Ability to work under pressure; maintain problem-solving attitude.
• Associate degree.
• Strong written and verbal communication skills.
• Able to multitask and work in a fast-paced environment.
• Minimum 1-2 years’ experience in administrative or multi-level support role.

PHYSICAL ENVIRONMENT:

• Most work is performed in a temperature-controlled office environment.
• Incumbent may use calculators, keyboards, telephone, and other office equipment in the course of normal workday.
• Stooping, bending, twisting, and reaching may be required in completion of job duties.
• Incumbent may sit for long periods of time at desk or computer terminal.