Personal Assistant Jobs

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We are hiring for a full-time, Personal Assistant position. We are looking for an enthusiastic candidate to perform a variety of administrative tasks. The Personal Assistant’s duties include supporting the attorney such as assisting with daily office needs, managing his administrative activities, and additional responsibilities such as communicating with clients and other professionals.

Approximately 3 Saturdays a year, and occasional after-hours work required.

Job Responsibilities:

Provides the attorney with day-to-day administrative support

Communicate with clients and other professionals as directed

Track/pay firm expenses

Maintain tracking for building and contractor expenses

Communicate with, schedule and pay building maintenance and utilities

Provide the attorney with payroll, taxes, and other expense reminders for expenses such as; DOR, Property taxes, Automatic transfers, and Attorney commission reports

Administrative Accounting such as scanning/categorize receipts and firm expenses, and issue reimbursements as needed

Maintain the attorney’s client provision list

Track client documents leaving/returning the office as calendared

Provide the attorney with the necessary files to be successful in maintaining calendared documents

Answer, schedule, and/or return phone calls for professional relationships

Manage correspondence, schedule appointments, and send confirmation to professional and/or clients

Assist with making/tracking travel arrangements

Properly calendar confirmed travel arrangements and review for accuracy and changes, as well as prepare and execute per diems and track firm-related mileage

Maintain attorney recording schedule for Legacy and Faith radio show, and assist with calculating anticipated travel/holiday breaks

Assist with personal and ministry scheduling

Provide administrative support, transportation, and assist with travel arrangements as needed

Job Requirements:

A friendly, positive attitude; with a desire to get to know people

Well organized, and willing to perform routine duties

Ability to take directions well

Works well independently and in a team environment

Working knowledge of office equipment, printers, scanners, etc., and standard Microsoft Office programs

Ability to prioritize tasks

Good written and verbal communication skills

Job Package:

$20 an hour, starting wage. Negotiable with excellent experience

Paid day off for your birthday, additional paid day off each quarter, equating to an additional week of paid vacation per year

Our firm fosters a healthy, supportive family culture, which promotes a positive, morale-boosting environment.

Summer Hours (July & August) schedule adjusts to 4 ten hour days, allowing for 3 day weekends.

Currently, we do not provide any retirement or health benefits.

***We encourage all applicants to watch the video below and listen to several of Paul's podcasts at www.legacyandfaith.com ***

To apply, submit your resume and a brief statement to why you believe you would fit well in our culture to[email protected]