People Operations Coordinator Jobs

5W Public Relations is looking to add a dynamic professional to join our growing People and Talent Acquisition team.

Day-to-day tasks include critical support work, such as processing new hires, answering employee inquiries, all while providing excellent customer service to our employees and leaders. Additionally, you will have the opportunity to support teammates on assorted people-related projects. This position reports directly into the Director of People Operations and Vice President of Talent Acquisition.

We’re looking for a passionate individual, ready to hit the ground running! A true administrative partner to the business in a fast-paced, ever changing, and growing environment.

Here’s what you’ll be doing:

Recruiting:

• Maintain and track candidate pipelines in a web-based applicant tracking system, Lever
• Additional projects as needed
• Support recruitment team by scheduling candidate phone screens and interviews through our ATS system, Lever.
• Assist with pre and post-employment requirements
• Work with talent team to post position ads to various websites
• Create a seamless experience for our candidates and hiring managers
• Liaise with business to collect feedback and identify next steps for candidates

People Operations:

• HR Recurring Processes - Provide support to HR team on Performance Reviews, employment verifications (including I-9s), Interns/mentorship programs, Learning & Development, Diversity & Inclusion initiatives and more as necessary
• Continue to develop and expand the onboarding and offboarding process and experience
• Off-boarding - send term alerts, generate necessary paperwork, calculate PTO accrual and payout, update HRIS and internal documents/applications
• Onboarding - send out all Freelance/Full time new hire communications, collect and track HR forms, verify employment status, administer new hire survey, conduct new hire orientation (eventually).
• Provide periodic information throughout the year to employees on relevant updates
• Support the People Operations team on ongoing projects
• Maintain accurate and up-to-date employee filing systems and ensure changes are entered appropriately in HRIS system, ADP
• Provide timely and accurate administrative assistance to the team when necessary

Here’s what you have:

• Must be able to work in fast-paced environment and manage sensitive, confidential information
• Detail oriented and attention to detail A MUST!
• Prior internship or full-time experience working in a professional environment.
• Prior experience working with Lever, ADP or other HRIS/ATS systems a plus
• Able to work independently and as part of a team
• Prior experience with Concur for expenses is nice to have
• Proficient PC Skills (Microsoft Office, Outlook, HRIS, etc…),
• Experience in a recruiting or HR capacity is preferred
• Excellent written, verbal and interpersonal skills

Why you'll love working here:

• Growth and development initiatives including “5W University”
• Competitive salary and extensive benefits & wellness program
• Family planning support including an expanded parental leave
• A flexible, hybrid work model
• Charitable giving initiatives including company matching donation program and paid volunteer days
• Access to season tickets for pro sports teams
• Summer Fridays (also Winter, Spring and Fall Fridays!)
• Participation in our sabbatical program
• Robust PTO

NYC Salary Range: $45,000 - $50,000

Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications

For more information please visit: www.5wpr.com

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines