Payroll Accounting Specialist (Part Time)

About Wildlife Works
Wildlife Works is a community-centered conservation company that implements market-based initiatives to protect the planet’s threatened wilderness and endangered wildlife. The company was founded on the premise that if we want wildlife in our world, it must work for local communities who share their environment. Wildlife Works’ conservation projects drive direct financing to forest communities to fund their own economic development while preventing millions of tonnes of carbon dioxide emissions from entering the atmosphere annually.
Position Summary:
With offices and employees in 7 countries and growing, Wildlife Works Carbon (WWC) is looking to fill this newly created role that will report to the Head of Global Accounting. This position will also work closely with the Chief Financial Officer and HR Director. The Payroll Specialist will be responsible for US payroll for a workforce of less than 50 US employees. This role will be based in the US in North Carolina or Vermont and is estimated to be 1 - 2 days per week.
Experience in multi-state payroll and a strong understanding of US state and local payroll regulations and best practices will make a candidate successful in this role. Experience in international payroll is a plus. This candidate must demonstrate high attention to detail.
Responsibilities include:

• Maintain payroll related tax account registrations with state and local tax jurisdictions
• Coordinate with and assist department managers with timesheets for hourly interns and contractors where needed
• Process semi-monthly employee 401K payroll contributions
• Mantain and ensure accurate reporting of paid-time-off balances on pay stubs as well as fringe benefits
• In conjunction with ADP, prepare and file accurate and timely payroll tax reporting to federal, state and local agencies
• Research payroll regulations and best practices, taxes, and reporting requirements in new international jurisdictions where needed
• Prepare annual forms W-2s and 1099s for US employees and contractors
• Assist where needed with the annual budget process by preparing estimates for all payroll related expenses, including cost of living adjustments by region and position
• Work with HR to ensure personnel updates (terminations, leaves of absence, etc.) are updated timely and accurately in all systems
• Prepare and process annual employee bonus and profit sharing off-cycle payroll runs
• Perform and assist with other tasks and duties as assigned
• Record journal entries in the accounting system for each semi-monthly payroll cycle
• Work with HR to onboard new employees for payroll
• In conjunction with ADP, research and resolve all tax notices from federal, state and local agencies
• Prepare and process semi-monthly US multi-state payroll in ADP Workforce Now®

Requirements
Minimum Qualifications (Education, Knowledge, Skills, and Abilities):

• International payroll experience is a plus
• Associates or bachelor’s degree in accounting, finance, or business and/or related payroll or tax certification preferred
• Strong verbal, written and interpersonal skills with the ability to communicate effectively to all levels of the organization
• Demonstrated ability to take initiative and be self-motivated, be flexible and adaptable, and work in a fast-paced, deadline-driven environment
• Demonstrated experience handling confidential information and a high degree of professionalism
• Must be able to comply with regulatory requirements, policies, and procedures
• Sound knowledge of payroll regulations and best practices, taxes, and reporting requirements
• Experience in ADP Workforce Now® and Sage 300 is a plus
• Proficient knowledge of Microsoft Word, Excel, and Outlook is required
• 5+ years of payroll experience in a multi-state environment
• High attention to detail and accuracy
• Preference will be given to candidates located in North Carolina
• 5+ years of payroll tax and fringe benefits experience required
• Ability to recognize and define problems, recommend, and implement solutions
• Must be effective at working in a highly collaborative environment, act with integrity, and have demonstrated ability to gain the trust and confidence of internal clients.
• Demonstrated analytical skills and ability to perform detail-oriented work with a high degree of accuracy
• Fluency in either French, Portuguese, or Spanish (in addition to English speaking) is a plus
• Must have the ability to handle and prioritize many projects simultaneously and successfully meet goals and deadlines