Accounting Clerk Jobs

CLASSIFICATION TITLE: ACCOUNTING CLERK

General Description

Under the supervision of the Director of Financial Services, the purpose of this position is to perform a variety of tasks related to accounts payable (A/P) and other accounting work performed in support of the Board of County Commissioners (BOCC) and the Clerk of the Circuit Court (CCC). The position requires the incumbent to communicate with co-workers, management, and the public in a courteous and professional manner.

Specific Duties And Responsibilities

EXAMPLES OF ESSENTIAL FUNCTIONS

• Prepare, verify, test, audit, and reconcile documents such as purchase confirmation letters, petty cash request reimbursements, and miscellaneous invoices.
• Respond promptly when returning telephone calls and replying to correspondence and faxes.
• Assist supervisor in the recommendation and implementation of procedures to improve the efficiency and productivity of the accounts payable Division of Financial Services.
• Reconcile vendor statements and coordinate payments of outstanding purchase orders.
• Use mathematic procedures in making rapid, accurate calculations using basic math and arithmetic to add, subtract, multiply and divide in the development and verification of routine calculations.
• Perform pre-audit and process accounts payable for the BOCC and CCC.
• Deal courteously with the public, in person, over the telephone, and via email.
• Meet deadlines.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Read, interpret, and analyze documents for processing.
• Plan, organize, and perform various clerical functions.
• Assist supervisor on special projects; process non-routine requests.
• Effectively use business English, spelling, grammar, and punctuation.
• Maintain accurate files in a neat and orderly manner.
• Operate a variety of office equipment, including computer keyboard, printer, fax machine, copying machine, scanner, telephones, typewriter, calculator, etc.
• Perform scanning/indexing of A/P vouchers for both BOCC and CCC.
• Establish a good rapport with BOCC departments with questions concerning account payables processing regarding payments.
• Balance BOCC and CCC A/P vouchers for a check run each week; perform data entry of BOCC and CCC A/P vouchers.

Minimum Training And Experience

• Ability to multi-task.
• Experience with Microsoft Outlook, Word, Excel, and Adobe required.
• Ability to problem solve and propose alternative solutions to process problems.
• Perform duties with little supervision.
• A High School diploma or the equivalent is required plus two years of previous experience in bookkeeping, accounting, or other related clerical activity. Exceptional recent relevant and related work experience and/or education may be considered in lieu of minimum requirements on a year-for-year basis.
• General knowledge of the other A/P functions is required for coverage when others are out of the office. Knowledge of the principles and practices of Accounting is helpful.
• Experience with Banner software is beneficial.
• Ability to thrive in a fast-paced environment, where timeliness and accuracy are of critical importance.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work but which may involve some lifting carrying pushing and/or pulling of objects and materials of lightweight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and differentiate visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions.

In compliance with the Americans with Disabilities Act, the Martin County Clerk & Comptroller will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Equal Employment Opportunity

The Martin County Clerk & Comptroller is an Equal Employment Opportunity employer which means we will not discriminate against any prospective or current employee based on race, color, religion, sex, disability, age, sexual orientation, gender identity, or national origin, veteran status or genetic information.