Accounting Associate Jobs

Under the general direction of the Controller, perform all of the firm’s accounts payable duties, assist in reconciling billing invoices, accounts receivable, project costs, as well as reconciliation of several general ledger accounts.

ESSENTIAL FUNCTIONS (may include but are not limited to)

• Assist the professional services billing associates with tracking, reconciling, and reporting project costs.
• Process, verify, and post checks and electronic fund transfers to vendors and/or agencies.
• Receive and review purchase orders, check requests, invoices, expense reports, and/or other related documentation for completeness and compliance with financial policies, procedures, and contractual requirements, reporting any discrepancies or concerns to the Controller.
• Track and process incoming payments in compliance with financial policies and procedures; take deposits to the bank.
• Follow-up on account statements and other discrepancies regarding payment of accounts.
• Serve as liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Match original invoices and requests for payment with internal purchase orders, expense reports, or check requests; performing calculations to determine appropriate payment schedules and amounts and making modifications as necessary.
• Nights and weekends are generally not required but may occasionally be necessary with little or no advanced notice.
• Match receipts to credit card charges and enter those credit card charges for the firm’s owners and headquarters administrative staff.
• Review, summarize and reconcile various general ledger accounts.
• Perform miscellaneous accounting and administrative duties as assigned by the Controller and management.
• Code, verify, and electronically enter accounts payable data.
• Obtain, track, review, modify, post, and pay employee expense reports; identify classification issues, verify adherence to policies, and verify validity of the data.
• Prepare bank reconciliations.
• Track, modify, and post employee timesheets for timely project billing; identify timesheet classification issues and verify validity of timesheet data.
• Prepare year-end tax forms related to accounts payable.

Essential Qualifications

• Proficiency with MS Outlook, MS Excel, and MS Word.
• Two to four years of accounting or full-cycle accounts payable experience.
• Engineering and consulting industry experience, desired.
• High School Diploma or equivalent.
• Associates Degree in Accounting, desired.
• Deltek Vision or Deltek Vantagepoint software experience, preferred.

Required Knowledge, Ability, And Skills

• Ability to maintain confidentially and protect privileged client information and documents appropriately.
• Ability to work calmly and effectively in a high-volume office environment under pressure of heavy deadlines.
• Knowledge of correct English usage including spelling, grammar, punctuation, and vocabulary.
• Ability to work cooperatively and collaboratively with all levels of employees, management, and clients.
• Ability to organize work, set priorities, meet critical deadlines, and follow-up on assignments with minimal supervision.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Proficient math skills.

LICENSURE

• Valid drivers’ license and maintenance of satisfactory driving record.

Supervisory Responsibilities

There are no supervisory responsibilities associated with this position.

ENVIRONMENT

Work usually takes place in a clean, pleasant, and comfortable office setting.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods of time. The employee is occasionally required to stand; walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Tool/Personal Protective Equipment Requirements

Not applicable

DISCLAIMER

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this job. Management reserves the right to make adjustments and/or assign or reassign any portion of this job description at any time with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

AVCON, INC. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, AVCON complies with applicable state and local laws governing nondiscrimination in employment at every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

AVCON expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of AVCON’s employees to perform their job duties may result in discipline up to and including discharge.