Payroll Associate Jobs

Payroll Associate

The Payroll Associate is responsible for the processing and management of all Time Capture activities and full payroll processing of wages with an overall focus on data collection, data integrity and customer service while representing professionalism within all relationships.

Key Responsibilities

Time processing and adjustments

• Run reports to identify missing timecard information and/or variances; work with employee to validate and correct timecards
• Manage and track personal time off (PTO), absence etc.; manage related documentation and system updates
• Provide world class customer service in every interaction to ensure a quality employee experience
• Confirm all compliance requirements are met to process payment; request missing requirements in order to process payment through payroll system
• Manage time adjustment process (in case of time errors), including completion of required documentation, updates in the system and communications with impacted stakeholders
• Perform collection of timecards and record of time data in the payroll system
• Monitor time (regular, overtime & other hours) and attendance against timesheet data and time entry system to ensure correct submissions for the payroll system

Audit activities and issue resolution

• Support issue resolution with regards to payroll matters with a goal of ensuring customer satisfaction and timely resolution, including working closely with employees and program leadership
• Support year-end auditing activities including W-2 accuracy
• Promptly escalate complex payroll related inquires and issues to Supervisor for resolution
• Audit weekly payroll wages and taxes
• Manage timecard and billing audit and collection (including contacting employees and/or program leadership for missing timecards) in PeopleSoft and Time Central
• Audit local and state tax setup
• Maintains a high level of confidentiality for all payroll related items

Payroll processing activities

• Support check escheatment process
• Ensure accuracy of data necessary for payroll processing, including but not limited to employee hours worked, paid time off, deductions and garnishments, bonuses and other additional compensation
• Compliance with all garnishment and withholdings as required by state and federal agencies
• Support daily Treasury processes for ACH and Positive Pay resolution
• Run weekly multi-state payroll for exempt and non-exempt employees
• Ensure all payroll requirements are followed with check processing including state, local and federal taxes, Social Security, unemployment, disability, pay rules, etc.
• Process off-cycle payroll for variable compensation, expeditated final wages or other required payments
• Process LOA payments
• Serves as a subject matter expert on payroll compliance.

Competencies

• Ability to prioritize, organize, problem solve and meet deadlines and goals

• Ability to communicate effectively and provide follow up

• Capability of working in a team oriented environment that is fair, open and honest

• Thorough knowledge of business policies and human resource practices

• Excellent written/oral communication and interpersonal skills

• Strong decision making ability

• Integrity and ability to maintain confidentiality and personal credibility

• Ability to tackle complex issues and develop innovative, practical solutions

• Understanding of the Allegis organization; context, complexity, dynamics, key issues and drivers

• Understanding how information impacts the operating company and how data will be used to support operating company decisions

• Action and detail oriented; able to prioritize while handling multiple tasks

Qualifications

• 1 + years’ experience in a payroll related position

• Associates degree or two years of applicable experience in customer service