Part Time Administrative Assistant

Description

EXCELLENT WORK ENVIRONMENT AND COMPANY CULTURE! There is a onetime signing bonus of $500 after completing 90 days of employment for year-round, part-time positions.

We are a leading edge wholesale distributor of HVAC/R products based in Conklin, NY with branches throughout NY and PA. Working at Meier Supply is a unique opportunity to join a company that values it's employee owners and rewards them throughout their long careers with us. Being 100% employee owned, means we have the opportunity to work together towards a common goal of increasing our stock value for all employee owners!

Opportunity Meier Supply Provides

• Being a leader in a company with a reputation for excellent customer service
• Using and contributing to the development of industry leading systems and processes.
• Being well compensated for outstanding contributions
• Being part of a company culture which reflects our core values including trust, respect, customer focus and teamwork.
• Being an employee-owner of an industry leading organization.
• Work/Life Balance and family-oriented culture is a huge differentiator for us!
• Receive necessary training in sales and operations provided by Meier Supply and outside sources.
• Participating in and contributing to an entrepreneurial, high growth work environment

You Will Enjoy The Following

• Competitive Pay includes base wages plus generous performance bonuses
• Ask us for an ESOP projection to see how much your will accumulate over time in this unique ownership program
• Employee recognition – holiday parties, ESOP events, company lunches, gift cards, plus much more
• EXCELLENT Retirement benefits our Employee Stock Ownership Plan (ESOP) and our 401K Retirement plan

Provides administrative support for branch location including billing, receiving, credits, and other branch sales support

Duties And Responsibilities

• Other duties as assigned
• Maintain office supplies, product literature and forms
• Assists in keeping office clean
• Answer questions and route calls and walk-in traffic to the proper people to assist in our sales efforts
• Provide customer proof of deliveries as requested
• Provides support for store and gas credit cards
• Perform daily copying and filing functions to support the local sales effort and meet customer’s needs
• Maintain all audit reports; open order reports; monthly cash reconciliations and managing daily cash transactions including validating cash drawer receipts ledger, processing cash drawer paperwork, making bank deposits, etc.
• Making outbound calls daily to vendors for PO and order follow up
• Process billing, receiving, credits and merchandise return authorizations in a timely and accurate manner to ensure that our records and our customers are up to date and correct
• Coordinate seminars, counter days and vendor rep visits

Working conditions

• THIS IS A PART TIME POSITION General office environment during working hours of Monday through Friday, 7am – 12pm, With an occasional Saturday 8am – 12pm and afternoon shift when coverage is short.

Physical Requirements

Must be able to sit for large portions of the day, walk around for some portion of the day, operate office equipment including computers, phones, copies, fax machines, etc.

Requirements

Behavioral Competencies:

• Resolves non-routine problems in a thorough and timely manner
• Requires analysis and interpretation of situations, and selection of approaches based on precedent in similar
• Works independently on routine work while more complex tasks are closely supervised.
• Uses discretion and knows who to go to in order to resolve issues and complete tasks
• Independent judgment and decision-making of routine work
• Flexibility and adaptability
• Analytical skills
• Handling multiple priorities
• Interpersonal skills
• Customer focus
• Problem solving
• Organizational skills

Experience, Skills And Education Requirements

• High school diploma or GED required
• Undergraduate college degree preferred.
• 1 – 5 years of experience as an administrative assistant
• Experience working on enterprise-wide software system such as P21 preferred
• Proficient in Microsoft Office including Outlook, Word, Excel, PowerPoint.

Experience

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)