Administrative Assistant/Office Manager-Part Time

Hill International is seeking a Part Time Administrative Assistant/ Office Manager in New York, New York.

Responsibilities

This role includes performing numerous secretarial and administrative support activities for the office. This administrative position requires the incumbent to exercise good judgment and discretion in the execution of all duties and responsibilities. This is a part time role at 24 hours a week. The individual must be able to be on site at the office on Monday and Wednesdays for 8 hours a day. The additional day will be remote.

Front Desk Operations

• Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients, etc.
• Answering phones and routing calls
• Arranging for courier pickup as needed, and maintaining overnight delivery supplies
• Greet and host all guests and office visitors with courtesy and respect
• Daily pickup, drop off, and posting of mail
• Set up visitor and new hire badging with the building
• Maintaining office voicemail system; fax machines, copy machines, and printers

Office Operations

• Coordinating and (when necessary performing) the clean-up and organization of the office
• Assisting with event/meeting planning
• Ordering, stocking and coordinating delivery of office supplies
• Assist with new hire coordination and first day set up

General Administrative Support

• Photocopying, faxing and filing documents
• Maintain office project files (paper and electronic) and scan paper documents as required
• Providing billing assistance, processing invoices, etc.
• Other Duties as Assigned

Qualifications

• Experience using Microsoft Office Suite (Excel) software is required.
• Two-year college degree is preferred.
• Reliable access to transportation to commute to/from Main Office at One Penn Plaza, New York, NY and willing to work on site Monday and Wednesday.
• Experience with Microsoft Project or other construction management software is highly desired .
• Must have a minimum of 5 years experience in an administrator/office manager role.
• Full Covid-19 vaccination is recommended. Mandatory vaccinations are subject to client requirements.
• Good written and verbal communication skills solid organizational and planning skills.

The hourly rate for this position is $25.00hr - $35.00hr. The offered salary will be based on the applicants’ qualifications, education, experience, and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 3,200 professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, dispute resolution, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest construction management firms in the United States. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a proud member of the Global Infrastructure Solutions, Inc. family of companies. Learn more about GISI at www.gisi.com .

Hill International is an Equal Opportunity Employer/Minority/Female/Veteran/Disabled

Note: This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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