Onboarding Coordinator Jobs

Onsite 100% at Woodall Rodgers office in downtown Dallas, TX

8:00am – 4:30pm.

Hybrid with three days per week in the office.

Typical duties:

• Ensures regulatory compliance in the timely processing of new hire paperwork
• Facilitates a Corporate in-house and vender generated background check for all new hires
• Maintains records of applicants, offers, new hires, promotions, and transfers as required for reporting purposes.
• Responsible for reporting monthly New Hire SOX Report
• Collaborate with hiring managers on new hire details to include starting salary and start date
• Track, maintain and re-verify all Work Authorization Employee Files
• Maintain, monitor and notify employees and managers of EAD expirations
• Supports the appropriate administration of onboarding guidelines and participates in ongoing process improvement initiatives
• Maintains Record Retention and Access Control Policy for Employment Eligibility Verification Form I-9
• Sends out rescinded offer letters to candidates that does not meet Company adjudication guidelines
• Conduct monthly audits of Current Form I-9 files to identify and pull termed employee Forms I-9
• Update revised job descriptions in the HCM
• File all paperwork related to new hires, including disclosure authorization and in the EFM tool
• Create and maintain confidential employment files and other privileged information in a professional manner
• Sends rejection letters to unsuccessful candidates upon request
• Works closely with HRIS, Payroll and Benefits to ensure proper processing of new hires
• Welcome all new hires with prepared offer letters and onboarding packets
• Send automated emails new hires with details about the company, including company policy and benefits
• Support the Talent Acquisition team in coordinating all aspects of the hiring process and ATS process
• Process all new hires and internal hires in the HCM system

Pay Range: $26.00- $28.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision as well as 401K contributions.