Office Support Manager (Abiman Engineering Usa)

The Office Support Manager is responsible for overseeing and coordinating various administrative and support functions within the organization. They play a critical role in ensuring the smooth operation of the office and supporting various departments and teams.

Responsibilities:

1. Administrative Leadership: Provide leadership and guidance to administrative staff, fostering a collaborative and efficient office environment.
2. Facility Management: Oversee office facilities, ensuring a safe and well-maintained workspace for employees.
3. Office Operations: Manage daily office operations, including mail distribution, supplies inventory, and equipment maintenance.
4. Vendor Relations: Establish and maintain relationships with vendors and service providers, negotiating contracts and monitoring service quality.
5. Budget Management: Assist in budget planning and manage office-related expenses within budgetary constraints.
6. Team Support: Provide administrative support to various teams and departments as needed, including scheduling meetings, preparing documents, and handling inquiries.
7. Records Management: Ensure proper filing and organization of documents, records, and data, both physical and digital.
8. Travel and Event Coordination: Arrange travel logistics for employees and coordinate company events and meetings.
9. Policy Compliance: Ensure compliance with company policies and procedures, including security protocols and data protection regulations.
10. Communication: Facilitate communication within the office and act as a liaison between employees and management.

Requirements:

1. Education: Bachelor's degree in business administration, management, or a related field is preferred.
2. Experience: Proven experience in office management or a related role, with at least [X years] of managerial experience.
3. Communication Skills: Excellent verbal and written communication skills.
4. Organizational Skills: Strong organizational and multitasking abilities.
5. Leadership Skills: Demonstrated leadership and team management skills.
6. Problem-Solving: Effective problem-solving and decision-making skills.
7. Technology Proficiency: Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office equipment and technology.
8. Adaptability: Ability to adapt to changing circumstances and prioritize tasks accordingly.
9. Attention to Detail: Strong attention to detail and accuracy in work.
10. Interpersonal Skills: Excellent interpersonal and customer service skills.