Office Manager / Real Estate Coordinator

Company Description

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive.

Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world.

Here, you will have freedom to grow in a world of opportunity.

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

AECOM Capital Real Estate is an SEC registered investment advisor and institutional investment manager established to focus on large scale, institutional quality commercial real estate projects in U.S. markets. AECOM Capital Real Estate brings a unique skill set inclusive of construction, engineering, and design, as well as institutional investment management across both equity and debt strategies spanning several decades. AECOM Capital’s primary investment objective is to invest Co-GP and LP equity in build-to-core developments of high-quality commercial real estate assets. The platform provides joint venture equity alongside high-quality development partners, primarily targeting “build-to-core” investments in the top 25 U.S. markets across all property types, including multifamily, mixed-use, office, hospitality, industrial, and student housing.

Since its founding in 2013, AECOM Capital has developed over 10 million gross square feet of real estate across various property types and geographic regions, totaling over $4.5 billion in gross asset value, with another 9 million gross square feet under construction or in pre-development, totaling over $3.7 billion in development cost. AECOM Capital is currently is currently managing a $500M Co-GP Fund. With offices in Los Angeles and New York City, ACAP staffs a purpose-built team of investment professionals, asset managers, and design, development, and construction professionals.

AECOM Capital is seeking an Office Manager / Real Estate Coordinator to support our team based in NYC. This will be a full time in-office position.

Job Summary:

• Reports to Head of Asset Management & Head of East Coast
• Assist in the preparation of quarterly and annual investor reporting materials and other fund raising / investor relations related materials
• Assist in the review and analysis of monthly financial statements across a variety of operating asset classes, including multifamily, office, industrial, hospitality, retail, and residential condominiums
• Coordinate contracts, billings, and other matters between building management and AECOM corporate
• This person must be a self-starter who can work effectively with minimal supervision and is comfortable working under pressure
• Assist in the preparation of internal quarterly reporting materials
• Select executive assistant functionalities, including: arranging travel and expense reports
• Position will provide the successful candidate with broad exposure to real estate investment, finance, development, and operations
• Relies on experience and judgment to plan and accomplish goals and make decisions with discretion. Performs a variety of complicated tasks, often at the same time
• Direct line of contact with office building management, coordinate all building-related requests
• Portfolio management duties include: assisting the Asset Management team and Investment team with investment-level asset management, quarterly reporting, and investor relations
• Work in an institutional setting in AECOM Capital’s New York City office
• Office management duties include: inventory management of office supplies and office-provided snacks/beverages, vendor management, coordinating deliveries, coordinating office guests, lunch/meal ordering, event planning, etc.
• Review and manage office invoices and budget
• Establish and foster relationships with within AECOM and with outside partners / counterparts
• Assist in the fund closing / investor onboarding process

Qualifications

Minimum Requirements

• Please include a cover letter with your application outlining your objectives, relevant experience, and interest in this role.
• BA/BS plus at least two years of relevant experience or demonstrated equivalency of experience and/or education (AS degree plus at least 4 years of relevant experience, HS diploma or equivalent plus at least 6 years of relevant experience)

Preferred Qualifications

• Proactive approach toward advancing projects and completing tasks
• Excellent time management, communication, and interpersonal skills
• Undergraduate degree from a four-year university or college
• Advanced proficiency with Microsoft Office Suite (Excel, Power Point, Word, Teams, Outlook)
• Work well in a fast paced, process oriented, and collaborative environment
• Desire to obtain a fundamental understanding of commercial real estate investment, development, finance and/or operations
• Ability to manage multiple assignments with little supervision
• Experience working in a professional, institutional office environment
• A team player who is, flexible, capable of multitasking, and has an excellent sense of customer service and a "can do" attitude
• Comfortable meeting and engaging with strangers

Additional Information

Additional Information:

• This position does not include relocation assistance.
• This position does not include sponsorship for United States work authorization, now or in the future.
• Remote work is unavailable for this position.

Offered rate of compensation will be based on individual education, qualifications, experience, and work location. The salary range for this position is $80,000 - $115,000.

AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D and disability benefits, paid time off, leaves of absence, voluntary benefits, perks, wellness and global well-being, and global EAP, Business Travel and Service Awards programs.

With infrastructure investment accelerating worldwide, our services are in great demand, and there’s never been a better time to be at AECOM! Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started.