Office Manager / Human Resources

This role is responsible for managing the day-to-day operations of our office while also providing direction, management and support for various Accounting and HR-related tasks. This position primarily supports Office, HR and accounting functions within the organization. This position will work closely with outside vendors offering expertise and strategic guidance in the areas of Human Resources, payroll processing and Financial/Accounting systems. This role will play a critical role in executing, maintaining and supporting the various systems in place to support these functions. This role will be a close partner to the Executive Director in building systems that support employees, customers and the public.

Essential Functions

• Plan and coordinate company events, including holiday parties and team-building activities.
• Develop and implement HR policies and procedures to ensure compliance with labor laws and regulations.
• Conduct training sessions on HR policies and procedures, as needed.
• Manage recruitment efforts, including sourcing candidates, scheduling interviews, and coordinating with hiring managers.
• Serve as the primary owner of the HRIS System.
• Manage vendor relationships and negotiate contracts for office supplies and services.
• Manage employee benefits, including health insurance, retirement plans, and time off.
• Implement and enforce office policies and procedures to ensure efficiency and productivity.
• Oversee the maintenance and repair of office equipment
• Partner with outside payroll processing vendor and ensure compliance with relevant labor laws and regulations.
• Manage the daily operations of the office, including administrative tasks such as answering phones, scheduling appointments, and maintaining office supplies.
• Work closely with the Executive Director in all areas related to Office, Accounting and Human Resources with the support of outside vendors.
• Supervise employee who will assist you in carrying out the duties of the office manager, accounting and human resources functions.
• Provide guidance and support to managers and employees on HR-related issues, such as performance management, employee relations, and compliance.
• Maintain a safe and healthy work environment by ensuring compliance with health and safety regulations.

Skills And Qualifications

• Self-motivated individual with a passion for organization and human resources,
• Strong organizational skills and attention to detail.
• Excellent written and oral communication skills.
• Ability to handle sensitive and confidential information.
• Proficiency in Microsoft Office Suite or related programs.
• Experience with payroll and benefits administration.
• Must be able to learn accounting and HR software.

Required Education And Experience

• 1-3 years of experience in managing HR, Office or Accounting functions
• High School diploma or GED
• At least three years of experience working in an office setting
• 1-3 years of experience in managing at least one employee

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

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