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Office Assistant, Opt 2 Jobs
| Company | State of Illinois |
| Address | , Springfield, 62702 |
| Employment type | FULL_TIME |
| Salary | $3,196 a month |
| Expires | 2023-09-13 |
| Posted at | 8 months ago |
The Illinois Department of Revenue, Office of Internal Affairs, is looking to hire a highly motivated individual to work as an Office Assistant. The position is responsible for utilizing a personal computer and various software applications in order to correspond and schedule appointments. The Office Assistant maintains files and records and also assists with the employee clearance process serving as a backup by fingerprinting potential employees, vendors and contractors. The ideal candidate is an individual who can multi-task, prioritize daily duties and appropriately handle confidential information.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteeen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Agency : Department of Revenue
Closing Date/Time: 09/01/2023; 11:59PM
Salary: $3,196-$4,235 (Anticipated Salary for Non-State $3,196)
Salary does not include any negotiated salary increases effective 7/1/2023 or after.
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 30002
Job Responsibilities
- Follows oral and written instructions on the use of evolving automated office equipment to gain experience and knowledge.
- Assists staff with compiling and preparing reports for submission to the Internal Affairs Chief, e.g., monthly activities of the office, hours spent conducting interviews, etc.
- Under general supervision, keyboards a variety of difficult materials including forms, correspondence, records and memorandums utilizing a personal computer and various software applications and requiring a knowledge of commonly used and specialized legal and investigative terminology.
- Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.
- Serves as back-up to the Administrative Assistant office receptionist.
- Assists and serves as back-up to the Administrative Assistant in conducting criminal history background checks on applicants for employment within the Department of Revenue, including contractor and vendor employees and fingerprinting.
- Maintains, retrieves and updates hard copy and automated files or records for Chief of Internal Affairs and staff using established procedures and/or coding schemes.
- Maintains office equipment by performing routing maintenance duties such as replacing toner cartridges, fixing paper jams, etc. to keep equipment in working order.
Minimum Qualifications
- Requires ability to keyboard accurately at 35 words per minute.
- Requires knowledge, skill and mental development equivalent to completion of high school.
- Requires one year of related office experience.
Conditions of Employment
- Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
- Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 7:30am-4:00pm, Monday-Friday
Work Location: IL Dept of Revenue
Internal Affairs Office
101 W Jefferson St Springfield, IL 62702-5145
Agency Contact:
Illinois Department of Revenue - Human Resources
Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702
PHONE- 217-782-7064
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
Current State Employees seeking to transfer per the language of the appropriate union contract may submit a Transfer Request to the Agency Contact listed above or via email – [email protected].
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Tracking # 35361
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