Office Assistant Jobs

About The Team

ACCEL Schools is seeking a friendly, energetic and ethical School Office Assistant to manage all office functions and act as the first point of contact for students, parents and the general public interested in Euclid, Ohio.

Be part of the difference at Euclid Preparatory Academy! Serving the Euclid and Northeast Cleveland neighborhoods, Euclid Preparatory Academy is an award-winning public charter school for K-8th grade students. Members of the school community contribute to a positive school culture where Social-Emotional Learning (SEL) is embedded throughout all programming. Euclid Preparatory Academy is part of ACCEL Schools, an established network of public charter schools serving K-12 students throughout the United States since 2014.

About the Opportunity:

The School Office Assistant reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs. All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.

The School Office Assistant will:

• Complete all required steps of the truancy process
• Weekly time & attendance submissions for 100% of staff
• Achieve compliance with all federal, state, local and school student record-keeping requirements such as to:
• Perform other duties as assigned
• Produce welcome packets and mailers
• Filing
• Coordinating meetings and events
• Ensure 100% on-time and complete daily attendance submissions
• Maintaining calendars
• Maintain appropriate levels of office supplies and other material inventory
• Support student enrollment goal and retention processes including:
• Processing incoming and outgoing mail and packages
• Prepare and maintain transcripts
• Maintain up-to date transportation logs and coordinate with transportation officer and vendor as needed
• Help create and distribute school newsletters, surveys, and other notifications
• Participate in information sessions
• Implement registration, badging and visiting procedures for parents and guests
• Perform administrative support functions such as:
• Ensure timely and accurate completion of human resource processes including:
• Work with school leadership to meet goals, create a welcoming and team-oriented atmosphere, and build an open and honest culture in line with company values.
• I-9 verification for new hires
• Establish and maintain student cumulative files and other records securely and confidentially per federal, state and local regulations
• Request and obtain records for newly enrolled students
• Greet/direct visitors and students arriving at the office
• Assist with school events such as Parent Orientation, Open House, school outings, and field trips
• Maintain meal count lists and communicate monthly food calendars
• Fulfill records requests within policy guidelines
• Manage school-wide phone, email, and in-person communications including:
• Actively participate in school staff meetings, committee meetings and professional development events
• Answer phones
• Process student withdrawals
• Ensure a clean and welcoming environment is maintained
• Log and report issues pertaining to office equipment, technology, custodial, and facilities
• Participate in annual student record audits
• Conduct tours and student/parent orientations
• Preparing reports
• Offboarding
• Input student and staff data into the appropriate systems

About You:

• High quality written and verbal communication skills
• Experience learning and mastering new computer programs
• Experience working in an education setting preferred
• Excellent organization and time management skills
• High proficiency in Microsoft Office products (Excel, Word, Outlook, PowerPoint)
• Ability to work independently and contribute to a team
• Ability to lift 25 lbs.
• Minimum two (2) years' office management experience
• Associate's degree; Bachelor's degree preferred
• Professional, punctual and self-motivated
• Ability to pass federal and state criminal background checks (FBI/BCI)
• Understanding and ability to manage confidential information

About Us

"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." – Ron Packard, CEO & Founder

ACCEL Schools is a network of 80+ high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.

We offer the following benefits:

Life benefits – time & peace of mind

• Voluntary life insurance (employee, spouse, child)
• Retirement contributions
• Optional Basic Life and AD&D insurance
• Discounted childcare at Early Learning Academies locations
• Paid time off

Health benefits – stay well & thrive

• Medical, dental, and vision insurance
• Voluntary long-term disability insurance
• Employee Assistance Program
• Voluntary short-term disability insurance

Career benefits – keep growing

• Career advancement opportunities throughout Accel Schools and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status.