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Office Assistant Jobs

Company

Rutgers University
Address , New Brunswick, 08901, Nj
Employment type TEMPORARY
Salary
Expires 2023-06-25
Posted at 1 year ago
Job Description

Position Details

Position Information

Recruitment/Posting Title
Office Assistant

Posting Number
23TM0227

Department
Prof Sci Masters

Overview

Posting Summary
Rutgers, The State University of New Jersey, is seeking an Office Assistant for the Professional Science Master’s Program. This position will provide administrative and confidential support to the Master of Business Science’s program faculty and staff.
Among the key duties of this position are the following:
  • Responsible for data collection and updates via electronic files using Excel such as student employment, alumni employment, and sharing documents via Google Drive.
  • Revises/designs presentation materials using MS PPT, and videos using Zoom or PowToon.
  • Responsible for the proper handling of confidential documents.
  • Creates flyers using Canva or Adobe for events such as career panels, virtual Fridays, professional development, networking events, alumni events, etc.
  • Performs other duties as assigned.
  • Designs surveys using Qualtrics, analyzes the results and presents in various formats.

Position Status
Part Time

Hours Per Week
up to 19.5

Daily Work Shift
Day

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA
Nonexempt

Position Salary
$17.00 - $22.00

Payroll Designation
PeopleSoft

Terms of Appointment
Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience
  • Bachelor’s degree in a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses

Preferred Qualifications
  • Bachelor’s degree and directly related experience.
  • Familiarity with the following programs and tools: Zoom, Qualtrics, Google Suite, Microsoft Suite.

Required Knowledge, Skills, and Abilities
  • Must possess general administrative skills.
  • Must be comfortable working remotely with occasional campus visits for meetings and events.
  • Have working knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.).
  • Must be organized, professional, and provide attention to detail.
  • Comfortable learning and working with new technology.
  • Candidate must sign a Statement of Confidentiality.
  • Strong communication skills both verbally and written.
  • Ability to work independently and as a team player.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions
  • Must reside local to New Brunswick/Piscataway campus.
  • Position is hybrid with ability to come to campus for meetings and events.

Posting Details

Posting Open Date
04/20/2023

Posting Close Date
05/20/2023

Open Until Filled
No

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Busch (RU-New Brunswick)

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.