Office Assistant Jobs

Overview
Do you thrive in a detail-oriented, accuracy-driven environment and enjoy working with the public?
The Larimer County Clerk & Recorder Vehicle Licensing Department is looking for an Office Assistant to provide office support and customer service activities within the Clerk and Recorder's Office!
Why work for the Clerk and Recorder's office? We provide important services to a population of more than 300,000 Larimer County citizens; we offer an outstanding opportunity for a rewarding career in the ever-changing, always fascinating Vehicle Licensing Administration field; and we embrace innovative processes and have a solid reputation for integrity!
Please note, a cover letter and resume must be attached to your application to be considered for this position.
Responsibilities
Specifically, this position:

• Opens, sorts, and files hardcopy or computer file documents and records; updates general information for further processing and maintenance of records; maintains alphabetical, index, numerical, and cross-reference files and filing systems.
• Performs customer service and reception duties for the department; provides general and routine information; directs callers and visitors to the appropriate department or person; takes written messages.
• Receives, sorts, and processes incoming or outgoing mail; distributes mail to office personnel.
• Operates routine office equipment to support operations of the department/division, including copiers, fax machines, telephone systems, and computers.
• May work at any Clerk and Recorder department when necessary; may assist Election Division with election processes.
• Prepares packets of information, including binding, stapling, and copying in accordance with specific instructions, and distributes packets to appropriate persons, including mass mailings.
• Issues, receives, types, and processes various standardized applications, permits, and other forms; reviews received forms for completeness; answers routine procedural questions regarding the same; calculates and collects fees.
• Schedules appointments for customers.

To view the full job description, visit - https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Office_Assistant
We Are Looking For a Candidate That Will

• Provide professional customer service to customers.
• Have knowledge of general office practices and procedures.
• Operate and maintain a computerized database.
• Appropriately respond to difficult situations.
• Communicate clearly and concisely, both verbally and in writing.
• Thrive in a fast-paced environment.
• Establish and maintain effective working relationships.

Qualifications
All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• One (1) year of experience in a directly related field or in the performance of similar duties and responsibilities within an office or customer service environment required.
• High School diploma or GED required.

Benefits
For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.
Larimer County offers the following for all Regular/Limited Term positions:

• Accident Insurance
• Paid time off including vacation, sick, and holidays
• Flexible Spending Accounts / Health Savings Account
• Critical Illness Insurance
• Medical, Dental, and Vision Benefits
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Retirement Plan 401(a) with employer match
• Short and Long Term Disability
• 457(b) Deferred Compensation

To view information on Larimer County's Benefits, visit www.larimer.org/hr/benefits .
Supplemental Information
The typical schedule for this position is 7:50 AM - 5:05 PM Monday through Friday, with occasional Saturday work to complete assigned duties, training, and meetings.
This position is limited term. Individuals hired into limited term positions are eligible for County benefits, however, the position is limited in duration dependent upon available funding, business need or signed contract or agreement.
An offer of employment is contingent upon the successful completion of a pre-employment drug screen and background check. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.
All application components must be submitted by 11:59 PM MT on the closing date listed.
Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.