Administrative Assistant Jobs

We are looking for a motivated and responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our team, and assisting in daily office needs and managing our company’s general administrative activities.

Our ideal office admin must be able to communicate effectively to understand the problem and follow through to its resolution. They must be customer-oriented and patient to work effectively with all levels of technological understanding.

General Responsibilities

• Help maintain parts inventory
• Dispatch team members and maintain calendars
• Accounts receivable (AR)
• Manage support desk tickets with the service team in a timely manner
• Compile reporting for customers and agreements
• Follow-up with customers
• Answer phones
• Create support tickets & tasks
• Update and maintain office policies & procedures

Additional Notes

• 90-day probationary period to assess culture and knowledge/skillset fit
• Part-time at 20 hours/week
• Individual must be able to pass a background check.

Requirements

• Proficiency in English
• Proficiency with computers & Microsoft 365
• Strong organizational skills with the ability to multi-task
• Excellent oral and written communication skills
• Customer-oriented and cool-tempered
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills

Benefits

• Simple IRA & Simple IRA matching (full-time)
• 80 hours paid time off per year (full-time), 40 hours paid time off per year (part-time)
• 40 hours sick leave per year (full-time), 20 hours paid time off per year (part-time)
• 9 paid holidays per year