Office Administrator/Project Controller (Junior) - Whitehorse

Ausenco is a global company redefining what’s possible. Our team is based across 26 offices in 14 countries, with projects in over 80 locations worldwide. Ausenco Sustainability is a +500 professionals’ group with a very active portfolio of projects, services and clients and is looking for an Office Administrator/Project Controller (Junior) to support our Whitehorse team in the renewables and/or mining sectors.

Duties & Responsibilities

• Documentation and record keeping
• Managing ad hoc office related administrative tasks including expenses
• Supporting Project Managers with budget, schedule, progress, and status reporting to address client-facing reporting requirements
• Oversee and co-ordinate office administrative procedures.
• Making sure that the office is organized, stocked, and running smoothly, ordering supplies, arranging necessary repairs and modifications
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation;
• Proactively coordinating tasks required by the management team including managing calendars with attention to accuracy and detail, setting appointments and meetings, making arrangements, coordinating schedules, creating documents
• Participating in weekly Scheduling/Project Controls meetings where we balance workloads, share lessons learned and continuously improve the team’s technical knowledge, and build a rewarding interdependent team environment
• Supporting company events and activities, health, safety, and wellness initiatives
• Monitor project work in progress and accounts receivable conditions to optimize cashflow
• Establish work priorities and ensure procedures are followed and deadlines are met;
• Preparation and editing letters, transmittals, and reports
• Updating forecasted estimate to completion and ensuring most current knowledge are registered in the company’s financial monitoring system

Qualifications

• 1 -2 years’ experience in a multi-disciplinary project environment, with exposure to cost control, planning and scheduling, change management and progress measurement;
• An awareness and understanding of the fundamentals of project management.
• Computer savvy and proficient with Word, Excel and Outlook
• Knowledge of basic accounting principals
• Punctual, reliable, friendly, positive, and motivated
• Attention to detail, ability to manage a variety of tasks concurrently
• Excellent verbal and written communication skills
• Ability and willingness to wear multiple hats, multi-task, manage quickly changing priorities, and follow through tasks to completion

Primary Location

CA-YK-Whitehorse

Job Posting

May 4, 2023