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Medical Office Administrator Jobs

Company

Handi-Craft Company
Address St. Louis County, MO, United States
Employment type CONTRACTOR
Salary
Category Manufacturing
Expires 2023-06-03
Posted at 1 year ago
Job Description
Essential Duties and Responsibilities include the following for the Medical Office/LMS Administrator
  • Works closely with the ordering department and the BT supervisor to assure the Medical Division orders and products are both distributed and available.
  • Initial review of all medinfo outlook box emails and distributes, as necessary.
  • Organizes and prepares price lists for both the US and Canada
  • Coordinate annual sales meeting and off-site divisional meetings as needed. Duties may include planning accommodations, menus, space set-up, managing to a budget, coordinating local transportation, and managing audio/visual requirements.
  • Ability to enter contacts /update pre-existing contacts with correct/new information and appropriate use of CRM as trained.
  • Coordinate logistics and prepare meeting materials for all meetings within the division.
  • Handles information and product requests from sales representatives, distributors, and customers.
  • Performs clerical functions such as preparing correspondence, filing, arranging conference calls, scheduling meetings/webinars, mailing samples, and other office duties as assigned.
  • Adhere to internal standard processes and comply with regulatory and compliance requirements
  • Communication requirement: responsible for keeping the President of Medical up to date with daily activities and challenges.
  • Serve as the first point of contact to answer, screen, and transfer incoming calls as well as office visitors.
  • Ability to reach out to medical customers concerning purchase orders, ordering information and product details.
  • Administrative tasks for Monday.com (Medical Division project management system)
  • Prepare agendas for meetings, briefing materials and presentations as needed to support the division.
  • Maintain medical contract files, secure appropriate signatures, tack documents through the approval process.
Essential Duties and Responsibilities include the following for the Medical LMS Administrator
  • Ensures the online training project is running smoothly and that clients have the information required to assure a smooth program.
  • Ability to navigate the Infant-Driven Feeding Learning Management System and facilitate the program accordingly.
  • Works closely with DBM hospital accounts to assure the program is functioning appropriately.
  • Becomes familiar with user interface/dashboard and assists hospital administrators with using the LMS system to acquire reports/analytics how their team is advancing on the program.
  • Enrolls new client learners into the LMS and assigns roles.
  • Assigns tasks, tracks progress, and handles client requests on a regular basis. Coordinates all online training for client hospitals.
  • Analytical skills involved in creative reasoning and careful evaluation.
  • Works closely with the Account Managers to align a quote to a potential IDF new customer
  • Create and manage project timelines, document meeting notes, and report progress, and risks and issues.
  • Serve as a neutral facilitator to lead cross-functional discussions to support issue resolution.
  • Ability to establish a project plan, create a set of requirements necessary for a successful implementation and once implementation started, coordinate and prioritize tasks, staff, and resources.
  • Ability to assign a task to the appropriate person - designers/account managers/IT team/LMS team/etc.
  • Provides support to all clients from quote to activation in the IDF LMS system